OpenProject
🇩🇪 DE · Free plan · paid from $7.25/user/mo
4.5/5· 413 reviews across 5 portals
Open-source project management from Germany with EU hosting and self-hosting option
Replaces
OpenProject is sought as a European alternative to:
Features
Project Portfolio Management
- Overview of entire project portfolio (classic, agile, hybrid)
- Project hierarchies and favorites for structured navigation
- Project lists, sharing, and customizable dashboards
- Portfolio, program, and project management with priorities and progress tracking
- Project lifecycle monitoring with custom phases
- Project templates for reuse
Project Planning & Scheduling
- Collaborative project planning with Gantt charts and timelines
- Work packages with customizable attributes and identifiers
- Relations and hierarchies between work packages
- Automatic or manual scheduling modes
- Definition of working days and non-working days
- Baseline comparison for tracking changes
Task Management & Issue Tracking
- Dynamic task lists with filters and attribute highlighting
- Assignment of assignees, accountable persons, and watchers
- Real-time notifications and customizable email reminders
- Sharing work packages with external users or groups
- File attachments and integration with Nextcloud, OneDrive, SharePoint
- Incoming email configuration to create tasks automatically
Agile, Kanban & Scrum
- Kanban boards for workflow visualization and improvement
- Backlogs for user story prioritization
- Sprint boards for daily scrum meetings
- Team boards for workload visualization
- Scaled agile with sprint sharing across multiple teams
- Story points for effort estimation and sprint planning
Time Tracking & Budgeting
- Time tracking on work packages (daily or weekly)
- Custom time reports and PDF timesheets
- Labor cost calculation with hourly rates by member or project
- Cost reporting with multiple filters
- Unit cost tracking and budget planning
- Budget status monitoring
Team Collaboration
- Web-based access for all team members
- Real-time collaborative document editing
- Meeting management with agenda and minutes
- News module for project updates
- @notifications and internal comments
- Wiki and forums for project documentation and discussions
Pricing
- No minimum number of users
- Community features and support
- Self-managed or cloud hosting
- Open-source core
- Cloud hosting with monthly billing option (+$1.25 per user)
- Includes Community features plus Basic add-ons
- No long-term commitment required
- All Premium features plus Corporate Enterprise add-ons
- Corporate support (Mon-Fri, 9:00–18:00 CET)
- Dedicated support engineer and training
- Custom plugin support
Pricing varies by subscription period (1 month to 5 years). BIM add-on available for +$1.25 per user/month. Users can be selected in increments of 5.
EU Trust Profile
5 of 9 criteria verified with evidence, last checked 2026-08-03. Every ✓ links to its source.
- Evidence →Data Processing Agreement (DPA)Included in the enterprise subscription agreement
The DPA is automatically part of the contract via Section C § 8 of the Terms of Service and can be signed in the OpenProject Cloud environment.
- Evidence →Trust center / security page
This page provides details on OpenProject's security and privacy commitments.
- Evidence →EU data residencyParis (FR) for EU Shard; Luxembourg (LU) for Global Shard
OpenProject offers an EU Shard with data centers in Paris and a Global Shard hosted in Luxembourg.
- Evidence →Public sub-processor list
The sub-processor list details all third-party providers involved in data processing.
- Evidence →ISO 27001
OpenProject exclusively uses IaaS providers certified according to ISO 27001.
- SOC 2not verified
- BSI C5not verified
- TISAXnot verified
- German-language supportnot verified
Verified means: the claim was publicly documented at the linked source on the check date. The vendor's own information prevails.
Reviews
Recurring themes, synthesized from public reviews across portals.
What users value
- Intuitive and clean user interface for basic task tracking, making it easy to deploy and onboard for everyday team members
- Comprehensive project management features including Gantt charts, Kanban boards, Scrum support, task scheduling, and customizable project templates
- Strong reporting and analytics capabilities with custom dashboards and time/cost tracking
- High value for money with a free core version and affordable paid plans, appealing to budget-conscious teams
- Open-source flexibility allows customization of work package types and workflows
- Enhances team collaboration and centralizes project information, improving transparency and maintaining a single source of truth
- Easy deployment options including Docker support and API capabilities for integrating AI tools
- Stable performance that supports productivity and project control
Where users see room to improve
- · Steep learning curve for admins and new users when configuring advanced features, requiring more time and patience
- · User interface perceived as less intuitive or overly simplistic compared to competitors, with search functionality needing improvement
- · Limited advanced resource management features, especially in the free version, and lack of offline access or third-party plugin support
Ratings across portals
Linked facts, we bring ratings from every portal together in one place.
Integrations
Feature, pricing and integration details are based on web research (as of 2026-06-21), without guarantee, errors are possible. The vendor's website prevails.