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Microsoft Project

The best alternatives to Microsoft Project

5 European alternatives · updated 13 October 2026 · How we select

Microsoft Project’s file-based workflow forces constant exports and re-uploads, making real-time collaboration cumbersome. European alternatives now deliver the same scheduling depth with live teamwork, cleaner interfaces, and per-user pricing that undercuts the status quo. All listed tools host data in the EU.

In short

Microsoft Project covers project planning, resource management, team collaboration and reporting & analytics. European alternatives: Stackfield, Factro, OpenProject, Projektron BCS and InLoox. By area: Factro, OpenProject and Projektron BCS for project planning; Factro, OpenProject and Projektron BCS for resource management; Stackfield, Factro and OpenProject for team collaboration; OpenProject, Projektron BCS and InLoox for reporting & analytics.

European alternatives to Microsoft Project

Stackfield🇩🇪 DE

All-in-one German workspace for tasks, team chat and video calls, end-to-end encrypted

Replaces team chat and file sharing but lacks Gantt charts and resource planning.

Team collaborationFrom €9/user/mo★ 4.8 (179 reviews)
EU hostingGDPRISO 27001
Stackfield vs Microsoft Project →
What users praise and criticise
  • Clean, intuitive interface with minimal learning curve and straightforward onboarding
  • End-to-end encryption and strict EU data residency (Germany-only servers, no non-EU access)
  • All-in-one collaboration suite: tasks, chat, video calls, file sharing and whiteboards in one tool
  • Limited global adoption and brand recognition outside Europe, leading to resistance from users of established tools like Slack or Teams
  • Mobile app lacks functionality and user-friendliness compared to desktop experience
  • Customization options are restricted
Factro🇩🇪 DE

German project management with Gantt, Kanban and EU-only hosting for data-sensitive teams.

Full substitute with Gantt charts, Kanban and resource planning for data-sensitive teams.

Project planningResource managementTeam collaborationFrom €19.99/user/mo★ 4.6 (12 reviews)
EU hostingGDPRFree planISO 27001
Factro vs Microsoft Project →
What users praise and criticise
  • Intuitive and user-friendly interface that simplifies task and project management workflows
  • Clear task delegation, status tracking, and prioritization capabilities for streamlined project workflows
  • Integrated communication tools (task comments, team discussions, notifications) to enhance collaboration
  • Limited number of extensive user reviews, making it harder to assess performance across industries
  • Pricing transparency and perceived value for money could be improved
  • Advanced features and integrations lag behind some competitors
OpenProject🇩🇪 DE

Open-source project management from Germany with EU hosting and self-hosting option

Full substitute with Gantt, work packages, time tracking and budgeting for agile and classic teams.

Covers all of Microsoft ProjectFrom $7.25/user/mo★ 4.6 (413 reviews)
EU hostingGDPROpen SourceFree plan
OpenProject vs Microsoft Project →
What users praise and criticise
  • Intuitive and clean user interface for basic task tracking, making it easy to deploy and onboard for everyday team members
  • Comprehensive project management features including Gantt charts, Kanban boards, Scrum support, task scheduling, and customizable project templates
  • Strong reporting and analytics capabilities with custom dashboards and time/cost tracking
  • Steep learning curve for admins and new users when configuring advanced features, requiring more time and patience
  • User interface perceived as less intuitive or overly simplistic compared to competitors, with search functionality needing improvement
  • Limited advanced resource management features, especially in the free version, and lack of offline access or third-party plugin support
Projektron BCS🇩🇪 DE

German enterprise project suite with built-in finance and CRM, hosted in ISO 27001-certified data centres.

Full substitute with Gantt, finance, CRM and enterprise features for large organizations.

Covers all of Microsoft ProjectFrom €20/mo★ 4.6 (138 reviews)Import from Microsoft Project: ✓ via CSV export · source
EU hostingGDPRISO/IEC 27001:2022
Projektron BCS vs Microsoft Project →
What users praise and criticise
  • Web-based, intuitive interface with minimal onboarding time, praised for ease of use
  • Comprehensive feature set covering the entire project lifecycle, including planning, resource and time management, controlling, billing, and reporting
  • Strong integration of ERP and project management functionalities
  • Initial learning curve and complexity require structured training, especially for new or frequently changing teams
  • Pricing lacks transparency, with implementation, training, and support often billed separately, perceived as high for smaller teams
  • Interface can feel cumbersome or overwhelming due to the extensive feature set and role configurations
InLoox🇩🇪 DE

German project management inside Outlook and Microsoft 365, ISO 27001-certified, EU-hosted.

Partial substitute with Gantt and task management tightly integrated with Outlook and Microsoft 365.

Covers all of Microsoft Project★ 4.7 (21 reviews)Import from Microsoft Project: ✓ built-in MS Project importer · source
EU hostingGDPRISO/IEC 27001:2005
InLoox vs Microsoft Project →
What users praise and criticise
  • Intuitive and user-friendly interface simplifies project planning and management
  • Deep integration with Microsoft Outlook and Microsoft 365 enables task creation directly from emails
  • High stability and reliability as a project management tool
  • Lack of clear feedback when tasks are completed, requiring better status communication
  • Pricing is not publicly transparent; no free version available
  • Onboarding materials and tutorials could be improved for better user skill development

All Microsoft Project alternatives at a glance

Which part of Microsoft Project each alternative covers.

ProviderProject planningResource managementTeam collaborationReporting & analyticsFromRatingImport from Microsoft Project
Microsoft Project 🇺🇸 (the tool you are replacing)✓✓✓✓$10.00★ 4.3–
Stackfield 🇩🇪✓€9★ 4.8 (179)–
Factro 🇩🇪✓✓✓€19.99★ 4.6 (12)–
OpenProject 🇩🇪✓✓✓✓$7.25★ 4.6 (413)–
Projektron BCS 🇩🇪✓✓✓✓€20/mo★ 4.6 (138)✓ via file
InLoox 🇩🇪✓✓✓✓On request★ 4.7 (21)✓ built-in

Prices per user and month in the cheapest paid plan. Ratings are weighted across G2, Capterra, OMR and other portals, with the review count in brackets.

Microsoft Project: the facts

What to know about the tool you are replacing, with sources.

Headquarters
🇺🇸 US · since 1984
Where your data is stored
EU region only on some plansEU data residency is available for Microsoft Project Online via Microsoft 365, but requires specific configuration and may not cover all features.
Transfers to the US based on
Standard Contractual Clauses
Contracts
DPA · Sub-processors
Price
from $10.00/user/mo
Rating
★ 4.3 (3,632 reviews)

What users value in Microsoft Project

  • Highly customizable for complex projects
  • Seamless integration with Microsoft 365 ecosystem
  • Robust reporting and analytics tools

What they criticise

  • Steep learning curve for new users
  • Can be expensive for small teams
  • Overwhelming interface for simple projects

Sources: microsoft.com · g2.com · capterra.com · researched 5 October 2026

Moving away from Microsoft Project

Microsoft Project exports your data as CSV, Excel, PDF and XML, and its API can read everything out. InLoox imports Microsoft Project content with a built-in importer. Via the export files: Projektron BCS. Every import above links its source on the product card.

Frequently asked questions

Which European tool replaces Microsoft Project fully?

OpenProject and Projektron BCS cover all core Microsoft Project jobs: project planning with Gantt charts, resource management, team collaboration and reporting. Factro also replaces most functions but lacks built-in finance and CRM.

Which European alternative is best for Agile or hybrid projects?

Factro supports Agile and hybrid workflows with Gantt and Kanban boards. OpenProject also offers Agile features like task boards and backlogs.

Do European alternatives offer real-time collaboration like Microsoft Teams?

Stackfield provides real-time collaboration with team chat and video calls. Factro, OpenProject and Projektron BCS support team task assignments and document sharing.

Is my data safer with a European alternative under GDPR?

OpenProject, Factro, Projektron BCS and InLoox store data in the EU and comply with GDPR. Stackfield also processes data exclusively in the EU with end-to-end encryption.

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