tech from europe
Notion

The best alternatives to Notion

15 European alternatives · updated 2 November 2026 · How we select

Notion’s US-based data processing by default and proprietary block format make migration difficult, pushing EU teams toward alternatives that keep data within the region. Enterprise workspaces can opt for Frankfurt-based hosting, but many seek tools with simpler export and predictable per-user pricing from the start.

In short

Notion covers notes, wiki & docs, databases and projects & tasks. European alternatives: Stackfield, XWiki, Nuclino, Elium and Zenkit and 10 more. By area: Nuclino, Joplin and Nextcloud Hub for notes; XWiki, Nuclino and Elium for wiki & docs; Zenkit, SeaTable and Baserow for databases; Stackfield, Zenkit and Anytype for projects & tasks.

European alternatives to Notion

Stackfield🇩🇪 DE

All-in-one German workspace for tasks, team chat and video calls, end-to-end encrypted

Replaces Notion’s project management with task views, time tracking and team chat.

Projects & tasksFrom €9/user/mo★ 4.8 (179 reviews)
EU hostingGDPRISO 27001
Stackfield vs Notion →
What users praise and criticise
  • Clean, intuitive interface with minimal learning curve and straightforward onboarding
  • End-to-end encryption and strict EU data residency (Germany-only servers, no non-EU access)
  • All-in-one collaboration suite: tasks, chat, video calls, file sharing and whiteboards in one tool
  • Limited global adoption and brand recognition outside Europe, leading to resistance from users of established tools like Slack or Teams
  • Mobile app lacks functionality and user-friendliness compared to desktop experience
  • Customization options are restricted
XWiki🇫🇷 FR

Open-source enterprise wiki with EU hosting and structured data

Replaces Notion’s wiki with an open-source enterprise wiki and structured data.

Wiki & docs★ 4.7 (64 reviews)
EU hostingGDPROpen SourceISO 27001
XWiki vs Notion →
Nuclino🇩🇪 DE

A German knowledge base with real-time collaboration and EU hosting

Replaces Notion’s notes and wiki with a lightweight, real-time collaborative knowledge base.

NotesWiki & docs★ 4.6 (224 reviews)
EU hostingGDPRISO 27001
Nuclino vs Notion →
Elium🇧🇪 BE

AI-powered knowledge base with workflows and multilingual content

Replaces Notion’s wiki with an AI-powered knowledge base and multilingual workflows.

Wiki & docsFrom €15/user/mo★ 4.8 (82 reviews)Import from Notion: ✓ via Notion HTML/Markdown export · source
EU hostingGDPRISO/IEC 27001:2022
Elium vs Notion →
What users praise and criticise
  • Intuitive interface for quick learning by readers and contributors
  • Strong editor for creating attractive articles and knowledge stories
  • Centralizes templates, research, workflows and expertise in one structured place
  • Limited integration flexibility, e.g. one Slack account to one Elium Space mapping
  • Difficulty transferring platform analytics via API
  • Feature gaps such as bulk uploads, granular access restrictions, and file type previews
Zenkit🇩🇪 DE

German project workspace with Kanban, Gantt, mind maps and EU-hosted data

Replaces Notion’s projects and databases with Kanban, Gantt and mind maps.

DatabasesProjects & tasksFrom €8.00/user/mo★ 4.6 (344 reviews)
EU hostingGDPRISO 27001
Zenkit vs Notion →
What users praise and criticise
  • Intuitive and user-friendly interface with a low learning curve, rated ~8.8/10 for ease of use
  • Highly flexible platform supporting multiple views (Kanban, mind maps, tables, calendars) over the same dataset
  • Responsive and helpful customer support, consistently rated ~9.0/10
  • Mobile apps are less intuitive and underperform compared to desktop/web versions, limiting productivity on the go
  • Performance issues, including lags, synchronization delays, and stability problems with larger datasets or teams
  • Smaller integration ecosystem compared to competitors, causing workflow friction in multi-platform environments
SeaTable🇩🇪 DE

Open-source, EU-hosted database-spreadsheet hybrid for teams that outgrow Excel.

Replaces Notion’s databases with a spreadsheet-database hybrid for teams outgrowing Excel.

DatabasesFrom 7 €/user/mo★ 4.5 (78 reviews)Import from Notion: ✓ via CSV export · source
EU hostingGDPROpen SourceFree plan
SeaTable vs Notion →
What users praise and criticise
  • High flexibility combining spreadsheet and database functionalities for advanced data management and workflow customization
  • Modern, intuitive UI/UX with a low-code/no-code approach enabling non-technical users to build applications
  • Real-time multi-user editing and commenting features enhance team collaboration and reduce email dependency
  • Integration with third-party tools can be complex and requires more technical expertise than expected
  • Limited payment options (e.g., credit card only, no invoice) and inflexible pricing tiers for different user roles
  • Onboarding challenges when introducing the platform to organizations, typical for low-code tools
Joplin🇫🇷 FR

Open-source note-taking app with end-to-end encryption and Markdown support

Replaces Notion’s notes with an open-source, encrypted Markdown note-taking app.

Notes★ 4.6 (6 reviews)
EU hostingGDPROpen Source
Joplin vs Notion →
Baserow🇳🇱 NL

Open-source no-code database and app builder with EU hosting

Replaces Notion’s databases with a no-code builder; lacks notes, wiki and project tracking.

DatabasesFrom $10/user/mo★ 4.7 (140 reviews)Import from Notion: ✓ via CSV or JSON export · source
EU hostingGDPROpen SourceFree plan
Baserow vs Notion →
What users praise and criticise
  • Spreadsheet-like interface that is clean and intuitive for non-technical users
  • Open-source with self-hosting option for full data control and reduced vendor lock-in
  • Docker deployment is straightforward to set up and maintain
  • Interface and overall experience less polished than competitors like Airtable
  • Formula writing can be awkward and lookup/rollup fields in linked tables may behave unexpectedly
  • Feature gaps in advanced customization, automation, integrations, and reporting
Nextcloud Hub🇩🇪 DE

Self-hosted digital workspace with files, chat, calls and real-time collaboration

Replaces Notion’s notes with a self-hosted workspace for files, chat and real-time collaboration.

NotesFrom €42.00/user/yr★ 4.6 (449 reviews)
GDPROpen SourceISO/IEC 27001
Nextcloud Hub vs Notion →
What users praise and criticise
  • Full control over data with self-hosting and open-source flexibility
  • Strong privacy and security features like access controls and two-factor authentication
  • Consolidated feature set: file sharing, calendars, contacts, tasks, chat, and document collaboration
  • Setup and onboarding can be complex for inexperienced users
  • Sync and file-handling edge cases with large numbers of small files or big uploads
  • Performance depends on deployment resources and integrations
CryptPad🇫🇷 FR

End-to-end encrypted office suite for teams

Replaces Notion’s notes with an end-to-end encrypted office suite for docs and collaboration.

NotesFrom €5/user/mo
EU hostingGDPROpen SourceFree plan
CryptPad vs Notion →
What users praise and criticise
  • No clear user sentiment data available in the provided research for CryptPad
BlueSpice🇩🇪 DE

Enterprise wiki and knowledge base built on MediaWiki with EU-only hosting

Replaces Notion’s wiki with an enterprise-grade MediaWiki-based knowledge base.

Wiki & docs★ 4.3 (29 reviews)
EU hostingGDPROpen Source
BlueSpice vs Notion →
Anytype🇨🇭 CH

Decentralized, end-to-end encrypted knowledge base with local-first storage

Replaces Notion’s core jobs with a local-first, encrypted knowledge base and structured data.

Covers all of Notion★ 4.5 (41 reviews)Import from Notion: ✓ built-in Notion importer · source
Swiss hostedGDPROpen Source
Anytype vs Notion →
ONLYOFFICE Workspace🇱🇻 LV

Collaborative office suite with docs, CRM, mail and project tools for teams

Replaces Notion’s notes and projects with an office suite, CRM and mail tools.

NotesProjects & tasks★ 4.5 (648 reviews)
EU hostingGDPROpen SourceFree plan
ONLYOFFICE Workspace vs Notion →
What users praise and criticise
  • Familiar, Office-like interface for easy adoption
  • Strong compatibility with Word, Excel, and PowerPoint formats
  • Real-time co-editing and centralized document management
  • Complex setup and onboarding for self-hosted deployments
  • Performance issues with large files or multiple open documents
  • Inconsistent support access, especially for free-tier users
Capacities🇩🇪 DE

Object-based knowledge management with AI and EU-hosted data

Replaces Notion’s knowledge, databases and projects with an object-based system and AI.

Covers all of Notion★ 4.0 (3 reviews)Import from Notion: ✓ via Markdown/CSV export · source
EU hostingGDPR
Capacities vs Notion →
Slite🇫🇷 FR

AI-powered knowledge base for teams with document verification and collaborative writing

Replaces Notion’s wiki with a collaborative knowledge base and AI-powered search.

Wiki & docsFrom $10/user/mo★ 4.5 (387 reviews)Import from Notion: ✓ built-in Notion importer · source
EU hostingGDPRSOC 2 Type II
Slite vs Notion →
What users praise and criticise
  • Exceptionally easy to use with a clean, minimalist interface
  • AI-powered 'Ask' feature for automatic document summarization and source citation
  • Distraction-free editor with intuitive navigation
  • Limited third-party integrations, especially with tools like Todoist and BPMN software
  • Performance issues with very long documents on resource-heavy machines
  • Restricted table formatting and less intuitive collection features

All Notion alternatives at a glance

Which part of Notion each alternative covers.

ProviderNotesWiki & docsDatabasesProjects & tasksFromRatingImport from Notion
Notion 🇺🇸 (the tool you are replacing)✓✓✓✓$10––
Stackfield 🇩🇪✓€9★ 4.8 (179)–
XWiki 🇫🇷✓On request★ 4.7 (64)–
Nuclino 🇩🇪✓✓On request★ 4.6 (224)–
Elium 🇧🇪✓€15★ 4.8 (82)✓ via file
Zenkit 🇩🇪✓✓€8.00★ 4.6 (344)–
SeaTable 🇩🇪✓7 €★ 4.5 (78)✓ via file
Joplin 🇫🇷✓On request★ 4.6 (6)–
Baserow 🇳🇱✓$10★ 4.7 (140)✓ via file
Nextcloud Hub 🇩🇪✓€42.00/user/yr★ 4.6 (449)–
CryptPad 🇫🇷✓€5––
BlueSpice 🇩🇪✓On request★ 4.3 (29)–
Anytype 🇨🇭✓✓✓✓On request★ 4.5 (41)✓ built-in
ONLYOFFICE Workspace 🇱🇻✓✓On request★ 4.5 (648)–
Capacities 🇩🇪✓✓✓✓On request★ 4.0 (3)✓ via file
Slite 🇫🇷✓$10★ 4.5 (387)✓ built-in

Prices per user and month in the cheapest paid plan. Ratings are weighted across G2, Capterra, OMR and other portals, with the review count in brackets.

Notion: the facts

What to know about the tool you are replacing, with sources.

Headquarters
🇺🇸 US · since 2013
Where your data is stored
EU region only on some plansAvailable for Enterprise workspaces, with Frankfurt, Germany as the EU region.
Transfers to the US based on
EU-US Data Privacy Framework
Contracts
DPA · Sub-processors
Price
Free plan · from $10/user/mo

What users value in Notion

  • Highly customizable for diverse workflows
  • Strong collaboration features
  • Integrates with many third-party tools

What they criticise

  • Steep learning curve for new users
  • Performance can lag with large databases
  • Limited offline functionality

Sources: app.notion.com · notion.com · notion.so · researched 6 October 2026

Moving away from Notion

Notion exports your data as CSV, Markdown, HTML and PDF, and its API can read everything out. Anytype and Slite import Notion content with a built-in importer. Via the export files: Elium, SeaTable, Baserow and Capacities. Every import above links its source on the product card.

Frequently asked questions

Which European tool fully replaces Notion?

No single European tool fully replaces Notion’s entire feature set. Capacities and Anytype come closest as all-in-one knowledge and project tools. Stackfield covers tasks, chat and video calls but not databases or docs.

Where does Notion store my data if I’m in Europe?

Notion’s default hosting is in the US. EU data residency is optional and only available for Enterprise workspaces, with Frankfurt, Germany as the EU region.

Which tool should I pick for project management?

Stackfield and Zenkit are the European tools focused on project management. Stackfield adds team chat and video calls, while Zenkit offers Kanban, Gantt and mind maps.

Can I take my Notion data with me?

Notion allows export in CSV, Markdown, HTML, PDF and via API. Capacities, Anytype, Slite, Elium, SeaTable and Baserow can import Notion data directly or via file export.

Which tools have a free plan?

ONLYOFFICE Workspace, CryptPad, SeaTable and Baserow offer free plans. Joplin, Anytype, BlueSpice and XWiki are open source and free to use.

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