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vsNotion

ONLYOFFICE Workspace vs Notion

Last updated October 2026

Looking for a European alternative to Notion? Here's how ONLYOFFICE Workspace compares, on EU hosting, GDPR and what it does.

Our pick for a European buyer: ONLYOFFICE Workspace. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.

ONLYOFFICE Workspace
Notion
What it is
Collaborative office suite with docs, CRM, mail and project tools for teams
All-in-one workspace for notes, docs, wikis, and databases.
Headquarters
🇱🇻 LV
🇺🇸 US · 2013
EU data residency
Yes, for all customers
Available on some plansAvailable for Enterprise workspaces, with Frankfurt, Germany as the EU region.
DSGVO / GDPR
Yes
Yes
Certifications
No
ISO 27001, ISO 27701, ISO 27017, ISO 27018, SOC 2 Type II
Price from
No
$10/user/mo
Free plan
Yes
Yes
Open Source
Yes
No
Ratings
CAPTERRA 4.5/5 (324) · GETAPP 4.5/5 (324)
No
Integrations
Amazon AWS S3, Apple, Bitly, Box, Clickatell +28
Slack, Google Drive, Google Calendar, Figma, GitHub +6

Where each one wins

ONLYOFFICE Workspace

Strengths

  • +Familiar, Office-like interface for easy adoption
  • +Strong compatibility with Word, Excel, and PowerPoint formats
  • +Real-time co-editing and centralized document management
  • +Self-hosting option for full data control and privacy
  • +Free tier and competitive pricing for individuals and small teams
  • +Mobile and multi-device access for consistent workflows
  • +Integration with platforms like Nextcloud and Linux support
  • +Positive experiences with responsive support and helpful documentation

Limitations

  • −Complex setup and onboarding for self-hosted deployments
  • −Performance issues with large files or multiple open documents
  • −Inconsistent support access, especially for free-tier users

Notion

Strengths

  • +Highly customizable for diverse workflows
  • +Strong collaboration features
  • +Integrates with many third-party tools

Limitations

  • −Steep learning curve for new users
  • −Performance can lag with large databases
  • −Limited offline functionality

Data residency & compliance

ONLYOFFICE Workspace
Notion
EU data residency
Yes, for all customers
Available on some plansAvailable for Enterprise workspaces, with Frankfurt, Germany as the EU region.
Transfer mechanism
Not required — data stays in the EU
EU-US Data Privacy Framework
DPA
not established
Published →
Sub-processors
not established
Listed →
Certifications
No
ISO 27001, ISO 27701, ISO 27017, ISO 27018, SOC 2 Type II

Pricing

ONLYOFFICE Workspace

  • Community Edition Free Self-hostedFree for self-hosting · Basic features included
  • Enterprise Upon request Lifetime license per server, 50 users48-hour first-response support · 30-day free trial
  • Enterprise Plus Upon request Lifetime license per server, 50 users24-hour first-response support · 30-day free trial
  • Enterprise Premium Upon request Lifetime license per server, 50 users12-hour first-response support · Monitoring system · Clustering consulting

Pricing for Enterprise plans is available upon request. Community Edition is free for self-hosting.

Notion

  • Free Free ForeverUnlimited pages and blocks · Basic collaboration
  • Plus $10 per seat/monthUnlimited file uploads · Version history · Billed annually
  • Business $20 per seat/monthAdvanced permissions · Workspace analytics · Billed annually
  • Enterprise On request CustomSAML SSO · Data residency · Contact sales

Monthly billing available at higher per-seat rates. Enterprise pricing requires contacting sales.

Features

ONLYOFFICE Workspace

Documents and collaboration
Create and edit text documents, spreadsheets, presentations, Edit PDF forms and PDFs, Collaborative real-time editing, Document management
Mail and communication
Mail with POP3, SMTP, IMAP support, ONLYOFFICE Talk for chat and calls
Business management
Project management, CRM functionality, Shared calendars
Administration and security
Control panel for workspace configuration, Activity and login tracking, Audit reporting, SSO support
Deployment
Self-hosted on private or hybrid infrastructure, Enterprise editions for Windows Server and Linux

Notion

Docs and knowledge
Pages and nested sub-pages, Real-time collaboration, Templates and wikis, Page analytics
Projects and databases
Multiple database views (table, board, timeline, calendar, list, gallery), Charts and visualizations, Relational databases, Filters and sorting
AI capabilities
Notion AI for content generation, AI search, Meeting summaries
Administration and security
SAML SSO, Private teamspaces, SCIM provisioning, Audit logs
See ONLYOFFICE Workspace →More Notion alternatives