Stackfield vs Notion

Stackfield

Strengths

• +Clean, intuitive interface with minimal learning curve and straightforward onboarding
• +End-to-end encryption and strict EU data residency (Germany-only servers, no non-EU access)
• +All-in-one collaboration suite: tasks, chat, video calls, file sharing and whiteboards in one tool
• +Fast performance and responsive user interface
• +Perceived as cost-effective for the feature set

Limitations

• −Limited global adoption and brand recognition outside Europe, leading to resistance from users of established tools like Slack or Teams
• −Mobile app lacks functionality and user-friendliness compared to desktop experience
• −Customization options are restricted
• −Pricing structure may not clearly communicate value for all features (e.g., Kanban or list views)

Notion

Strengths

• +Highly customizable for diverse workflows
• +Strong collaboration features
• +Integrates with many third-party tools

Limitations

• −Steep learning curve for new users
• −Performance can lag with large databases
• −Limited offline functionality

Stackfield

• Starter €9 per user/month (annual, min. 5 users) billed annuallyUp to 10 users · Max 3 rooms · 6 GB storage
• Business €14 per user/month (annual, min. 5 users) billed annuallyUnlimited users and rooms · 6 GB storage
• Premium €18 per user/month (annual, min. 5 users) billed annuallyVideo conferencing (up to 30 participants) · Whiteboards and Office file previews · Project portfolios and PERT charts
• Enterprise €28 per user/month (annual, min. 5 users) billed annuallySSO (SAML/Active Directory) · YubiKey 2FA · REST API provisioning
• Self-Hosted / On-Premise On request customFull control over data · Custom deployment

All prices exclude VAT. 17% discount for annual billing. 14-day free trial available.

Notion

• Free Free ForeverUnlimited pages and blocks · Basic collaboration
• Plus $10 per seat/monthUnlimited file uploads · Version history · Billed annually
• Business $20 per seat/monthAdvanced permissions · Workspace analytics · Billed annually
• Enterprise On request CustomSAML SSO · Data residency · Contact sales

Monthly billing available at higher per-seat rates. Enterprise pricing requires contacting sales.

Stackfield

Task & Project Management

List, Kanban, Gantt, and PERT chart views, Subtasks, custom fields, checklists, and task templates, Milestones, dependencies, automatic scheduling, and critical path tracking, Built-in time tracking and global reports

Team Communication & Meetings

Real-time group chat, 1:1 messages, and threaded discussions, Audio/video conferencing (up to 30 participants), screen sharing, and emoji reactions, Meeting room planning and external scheduling, Interactive polls

Knowledge & Document Management

Central file library with version history, Preview for Microsoft Office and OpenOffice files, Real-time whiteboards with drawing, shapes, and text, Rich text editor and document templates

Calendar & Work Organization

Personal 'My Week' and 'Everything' views, Shared team calendars and appointment scheduling, External calendar subscriptions via iCal/WebCal

Administration, Security & Compliance

Client-side end-to-end encryption, ISO 27001/27017/27018 and BSI C5 certified hosting in Germany, Granular permissions (Member, Admin, Guest, External), IP whitelisting, 2FA (Authenticator Apps, YubiKey), SSO (SAML/Active Directory)

Notion

Docs and knowledge

Pages and nested sub-pages, Real-time collaboration, Templates and wikis, Page analytics

Projects and databases

Multiple database views (table, board, timeline, calendar, list, gallery), Charts and visualizations, Relational databases, Filters and sorting

AI capabilities

Notion AI for content generation, AI search, Meeting summaries

Administration and security

SAML SSO, Private teamspaces, SCIM provisioning, Audit logs