tech from europe
vsNotion

Capacities vs Notion

Last updated October 2026

Looking for a European alternative to Notion? Here's how Capacities compares, on EU hosting, GDPR and what it does.

Our pick for a European buyer: Capacities. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.

Capacities
Notion
What it is
Object-based knowledge management with AI and EU-hosted data
All-in-one workspace for notes, docs, wikis, and databases.
Headquarters
🇩🇪 DE
🇺🇸 US · 2013
EU data residency
Yes, for all customers
Available on some plansAvailable for Enterprise workspaces, with Frankfurt, Germany as the EU region.
DSGVO / GDPR
Yes
Yes
Certifications
No
ISO 27001, ISO 27701, ISO 27017, ISO 27018, SOC 2 Type II
Price from
No
$10/user/mo
Free plan
No
Yes
Open Source
No
No
Ratings
No
No
Integrations
No
Slack, Google Drive, Google Calendar, Figma, GitHub +6

Where each one wins

Capacities

Review sentiment not yet compiled.

Notion

Strengths

  • +Highly customizable for diverse workflows
  • +Strong collaboration features
  • +Integrates with many third-party tools

Limitations

  • −Steep learning curve for new users
  • −Performance can lag with large databases
  • −Limited offline functionality

Data residency & compliance

Capacities
Notion
EU data residency
Yes, for all customers
Available on some plansAvailable for Enterprise workspaces, with Frankfurt, Germany as the EU region.
Transfer mechanism
Not required — data stays in the EU
EU-US Data Privacy Framework
DPA
Published →
Published →
Sub-processors
not established
Listed →
Certifications
No
ISO 27001, ISO 27701, ISO 27017, ISO 27018, SOC 2 Type II

Pricing

Capacities

No published pricing we could verify.

Notion

  • Free Free ForeverUnlimited pages and blocks · Basic collaboration
  • Plus $10 per seat/monthUnlimited file uploads · Version history · Billed annually
  • Business $20 per seat/monthAdvanced permissions · Workspace analytics · Billed annually
  • Enterprise On request CustomSAML SSO · Data residency · Contact sales

Monthly billing available at higher per-seat rates. Enterprise pricing requires contacting sales.

Features

Capacities

Feature breakdown not yet compiled.

Notion

Docs and knowledge
Pages and nested sub-pages, Real-time collaboration, Templates and wikis, Page analytics
Projects and databases
Multiple database views (table, board, timeline, calendar, list, gallery), Charts and visualizations, Relational databases, Filters and sorting
AI capabilities
Notion AI for content generation, AI search, Meeting summaries
Administration and security
SAML SSO, Private teamspaces, SCIM provisioning, Audit logs
See Capacities →More Notion alternatives