tech from europe
Smartsheet

The best alternatives to Smartsheet

4 European alternatives · updated 14 October 2026 · How we select

Smartsheet’s row and cell limits hit hard once your project outgrows a single sheet, the numbers sound big until you’re juggling inventory, CRM data or regulatory reporting. Add the fact that every sync between sheets comes with additional costs for DataMesh or Data Shuttle, and the platform starts to feel like a spreadsheet with a paywall. For EU teams, the US hosting and lack of a self-hosted option turn compliance into a constant negotiation instead of a checkbox. The result: you’re either paying for workarounds or exporting CSV dumps to regain control over your own data.

In short

Smartsheet covers project management, team collaboration, reporting & analytics and workflow automation. European alternatives: Stackfield, Factro, OpenProject and SeaTable. By area: Stackfield, Factro and OpenProject for project management; Stackfield, Factro and OpenProject for team collaboration; OpenProject and SeaTable for reporting & analytics; SeaTable for workflow automation.

European alternatives to Smartsheet

Stackfield🇩🇪 DE

All-in-one German workspace for tasks, team chat and video calls, end-to-end encrypted

Handles project tasks and team chat but lacks spreadsheet-based planning and automation.

Project managementTeam collaborationFrom €9/user/mo★ 4.8 (179 reviews)
EU hostingGDPRISO 27001
Stackfield vs Smartsheet →
What users praise and criticise
  • Clean, intuitive interface with minimal learning curve and straightforward onboarding
  • End-to-end encryption and strict EU data residency (Germany-only servers, no non-EU access)
  • All-in-one collaboration suite: tasks, chat, video calls, file sharing and whiteboards in one tool
  • Limited global adoption and brand recognition outside Europe, leading to resistance from users of established tools like Slack or Teams
  • Mobile app lacks functionality and user-friendliness compared to desktop experience
  • Customization options are restricted
Factro🇩🇪 DE

German project management with Gantt, Kanban and EU-only hosting for data-sensitive teams.

Covers Gantt and Kanban but not spreadsheet-based planning or automation.

Project managementTeam collaborationFrom €19.99/user/mo★ 4.6 (12 reviews)
EU hostingGDPRFree planISO 27001
Factro vs Smartsheet →
What users praise and criticise
  • Intuitive and user-friendly interface that simplifies task and project management workflows
  • Clear task delegation, status tracking, and prioritization capabilities for streamlined project workflows
  • Integrated communication tools (task comments, team discussions, notifications) to enhance collaboration
  • Limited number of extensive user reviews, making it harder to assess performance across industries
  • Pricing transparency and perceived value for money could be improved
  • Advanced features and integrations lag behind some competitors
OpenProject🇩🇪 DE

Open-source project management from Germany with EU hosting and self-hosting option

Replaces Gantt and task tracking but misses spreadsheet-like workflows and automation.

Project managementTeam collaborationReporting & analyticsFrom $7.25/user/mo★ 4.6 (413 reviews)
EU hostingGDPROpen SourceFree plan
OpenProject vs Smartsheet →
What users praise and criticise
  • Intuitive and clean user interface for basic task tracking, making it easy to deploy and onboard for everyday team members
  • Comprehensive project management features including Gantt charts, Kanban boards, Scrum support, task scheduling, and customizable project templates
  • Strong reporting and analytics capabilities with custom dashboards and time/cost tracking
  • Steep learning curve for admins and new users when configuring advanced features, requiring more time and patience
  • User interface perceived as less intuitive or overly simplistic compared to competitors, with search functionality needing improvement
  • Limited advanced resource management features, especially in the free version, and lack of offline access or third-party plugin support
SeaTable🇩🇪 DE

Open-source, EU-hosted database-spreadsheet hybrid for teams that outgrow Excel.

Replaces Smartsheet’s core spreadsheet-based planning, automation and reporting.

Covers all of SmartsheetFrom 7 €/user/mo★ 4.5 (78 reviews)
EU hostingGDPROpen SourceFree plan
SeaTable vs Smartsheet →
What users praise and criticise
  • High flexibility combining spreadsheet and database functionalities for advanced data management and workflow customization
  • Modern, intuitive UI/UX with a low-code/no-code approach enabling non-technical users to build applications
  • Real-time multi-user editing and commenting features enhance team collaboration and reduce email dependency
  • Integration with third-party tools can be complex and requires more technical expertise than expected
  • Limited payment options (e.g., credit card only, no invoice) and inflexible pricing tiers for different user roles
  • Onboarding challenges when introducing the platform to organizations, typical for low-code tools

All Smartsheet alternatives at a glance

Which part of Smartsheet each alternative covers.

ProviderProject managementTeam collaborationReporting & analyticsWorkflow automationFromRating
Smartsheet 🇺🇸 (the tool you are replacing)✓✓✓✓$7–
Stackfield 🇩🇪✓✓€9★ 4.8 (179)
Factro 🇩🇪✓✓€19.99★ 4.6 (12)
OpenProject 🇩🇪✓✓✓$7.25★ 4.6 (413)
SeaTable 🇩🇪✓✓✓✓7 €★ 4.5 (78)

Prices per user and month in the cheapest paid plan. Ratings are weighted across G2, Capterra, OMR and other portals, with the review count in brackets.

Smartsheet: the facts

What to know about the tool you are replacing, with sources.

Headquarters
🇺🇸 US · since 2006
Where your data is stored
No EU data regionNo EU/German data residency is offered for system data or account information.
Transfers to the US based on
Standard Contractual Clauses
Contracts
DPA · Sub-processors
Price
Free plan · from $7/user/mo

What users value in Smartsheet

  • Intuitive spreadsheet-like interface for quick adoption
  • Strong automation capabilities reduce manual work
  • Good integration with Microsoft and Google ecosystems

What they criticise

  • No EU data residency option for system data
  • Pricing increases reported for 2025
  • Steep learning curve for advanced features

Sources: smartsheet.com · researched 5 October 2026

Moving away from Smartsheet

Smartsheet exports your data as CSV, PDF and Excel, and its API can read everything out.

Frequently asked questions

Which European tool replaces Smartsheet fully?

SeaTable is the only listed European tool that covers project management, team collaboration, reporting and workflow automation. Stackfield, OpenProject and Factro focus on project management and collaboration but do not match Smartsheet’s reporting and automation scope.

Which European tool should I pick for project management with Gantt charts?

Factro and OpenProject both offer Gantt charts for project management. Factro is German with EU-only hosting, while OpenProject is open source and supports self-hosting.

Can I take my Smartsheet data with me to a European alternative?

Smartsheet allows exporting data in CSV, PDF, Excel and via API. Check the import options of the European tool you shortlist to see which formats it accepts.

Which European tools offer a free plan?

OpenProject, Factro and SeaTable offer a free plan. Stackfield does not.

Where does Smartsheet keep my data?

Smartsheet does not offer EU or German data residency for system data or account information. Data is transferred under Standard Contractual Clauses.

Which European tool is best for GDPR compliance?

Stackfield, OpenProject, Factro and SeaTable all host data exclusively in the EU. Stackfield and OpenProject also offer self-hosting options for full data control.

You might also be interested in

Project Management Software for ConsultanciesGantt & Project Planning SoftwareTeam Collaboration SoftwareVideo Conferencing Software for the Public SectorAlternative to NotionAlternative to ConfluenceAlternative to ClickUpAlternative to MiroAlternative to Slack