Stackfield vs Smartsheet

Stackfield

Strengths

• +Clean, intuitive interface with minimal learning curve and straightforward onboarding
• +End-to-end encryption and strict EU data residency (Germany-only servers, no non-EU access)
• +All-in-one collaboration suite: tasks, chat, video calls, file sharing and whiteboards in one tool
• +Fast performance and responsive user interface
• +Perceived as cost-effective for the feature set

Limitations

• −Limited global adoption and brand recognition outside Europe, leading to resistance from users of established tools like Slack or Teams
• −Mobile app lacks functionality and user-friendliness compared to desktop experience
• −Customization options are restricted
• −Pricing structure may not clearly communicate value for all features (e.g., Kanban or list views)

Smartsheet

Strengths

• +Intuitive spreadsheet-like interface for quick adoption
• +Strong automation capabilities reduce manual work
• +Good integration with Microsoft and Google ecosystems

Limitations

• −No EU data residency option for system data
• −Pricing increases reported for 2025
• −Steep learning curve for advanced features

Stackfield

• Starter €9 per user/month (annual, min. 5 users) billed annuallyUp to 10 users · Max 3 rooms · 6 GB storage
• Business €14 per user/month (annual, min. 5 users) billed annuallyUnlimited users and rooms · 6 GB storage
• Premium €18 per user/month (annual, min. 5 users) billed annuallyVideo conferencing (up to 30 participants) · Whiteboards and Office file previews · Project portfolios and PERT charts
• Enterprise €28 per user/month (annual, min. 5 users) billed annuallySSO (SAML/Active Directory) · YubiKey 2FA · REST API provisioning
• Self-Hosted / On-Premise On request customFull control over data · Custom deployment

All prices exclude VAT. 17% discount for annual billing. 14-day free trial available.

Smartsheet

• Free Free per user/monthUp to 1 editor · 2 editors max · Basic features
• Pro $7 per user/monthUnlimited editors · Automations (250/month) · Integrations
• Business $25 per user/monthUnlimited automations · Advanced reporting · Single sign-on (SSO)

Pricing may vary based on region and plan customization. Annual billing is required for Pro and Business plans.

Stackfield

Task & Project Management

List, Kanban, Gantt, and PERT chart views, Subtasks, custom fields, checklists, and task templates, Milestones, dependencies, automatic scheduling, and critical path tracking, Built-in time tracking and global reports

Team Communication & Meetings

Real-time group chat, 1:1 messages, and threaded discussions, Audio/video conferencing (up to 30 participants), screen sharing, and emoji reactions, Meeting room planning and external scheduling, Interactive polls

Knowledge & Document Management

Central file library with version history, Preview for Microsoft Office and OpenOffice files, Real-time whiteboards with drawing, shapes, and text, Rich text editor and document templates

Calendar & Work Organization

Personal 'My Week' and 'Everything' views, Shared team calendars and appointment scheduling, External calendar subscriptions via iCal/WebCal

Administration, Security & Compliance

Client-side end-to-end encryption, ISO 27001/27017/27018 and BSI C5 certified hosting in Germany, Granular permissions (Member, Admin, Guest, External), IP whitelisting, 2FA (Authenticator Apps, YubiKey), SSO (SAML/Active Directory)

Smartsheet

Project Management

Gantt charts and timelines, Task dependencies and milestones, Resource management, Automated workflows

Collaboration

Real-time editing, File attachments and sharing, Discussions and comments, Team dashboards

Reporting & Analytics

Custom reports, Dashboards with KPIs, Data visualization, Exportable insights

Integrations

Microsoft 365, Google Workspace, Slack, Salesforce

Automation

Rule-based triggers, Scheduled actions, Approval workflows, Notifications