Kimai
🇦🇹 AT · Free plan · paid from €29.99/yr
4.4/5· 81 reviews across 3 portals
Open-source time tracking from Austria, hosted in the EU and ISO 27001 certified.
Replaces
Kimai is sought as a European alternative to:
Features
Time Tracking & Management
- Multi-timer and punch-in/punch-out mode
- Time-clock mode to restrict arbitrary timesheet entries
- Role-based permissions for multi-user support
- Multi-timezone and multi-language support (30+ languages)
- Tagging and customizable tags for tasks and projects
- Working time accounts (holidays, sickness, public holidays)
Reporting & Analytics
- Detailed reports by users, customers, projects, activities, tags, and time periods
- Data export in PDF, DOCX, XLSX, CSV, HTML, ODS formats
- Audit log for all data changes to prevent manipulation
- Dashboard with statistics and charts
Invoicing & Billing
- Configurable invoice templates with entry grouping and numbering
- Invoice generation in PDF, DOCX, ODS, XLSX, HTML, CSV formats
- E-invoices compliant with EN 16931, XRechnung 3.0, Zugferd/Factur-X
- Multi-currency support for global billing
Security & Authentication
- Two-factor authentication (2FA) with TOTP tokens
- Support for external identity providers via LDAP and SAML (Google Workspace, Azure AD, Authentik)
- GDPR-compliant EU hosting for cloud version
- IP-based access restrictions and detailed role concept
Extensibility & Integration
- Extensive JSON REST API for reading and writing data
- Plugin marketplace for additional features (e.g., expenses, custom fields)
- Docker support and flexible deployment options (self-hosted or SaaS)
- Task planning and expense tracking via plugins
Pricing
- Open-source under AGPL 3 license
- No subscription fees
- Community support
- Unlimited customers, projects, activities
- REST API and data export
- Audit log and custom fields
- Automatic updates and daily backups
- All Standard features
- Expense tracking and task planning
- SAML SSO and custom domain
- Weekly backups and priority support
- 7-day free trial
- Requires connection to own Kimai server
- Mobile time tracking for iOS and Android
All prices are exclusive of taxes. Cloud plans offer a 30-day free trial. Pricing may vary for third-party managed hosting providers.
EU Trust Profile
3 of 9 criteria verified with evidence, last checked 2026-08-03. Every ✓ links to its source.
- Evidence →Data Processing Agreement (DPA)Available after login in user account
The Data Processing Agreement (DPA) is accessible to cloud customers under the 'Data Processing' menu in the user account.
- Trust center / security page
There is no dedicated trust center or comprehensive security/compliance page.
- Evidence →EU data residency
All Kimai services are hosted exclusively in Germany.
- Public sub-processor list
No public sub-processor list is available.
- ISO 27001not verified
- SOC 2not verified
- BSI C5not verified
- TISAXnot verified
- Evidence →German-language support
Support is provided via a German privacy-first email provider (Mailbox.org).
Verified means: the claim was publicly documented at the linked source on the check date. The vendor's own information prevails.
Reviews
Recurring themes, synthesized from public reviews across portals.
What users value
- Easy setup and intuitive interface, ideal for small teams and freelancers with minimal onboarding overhead
- Comprehensive core features: multi-user support, project/customer/activity tracking, invoicing, billable hours, multiple billing rates, and detailed reporting
- Stable and reliable performance in self-hosted environments, ensuring full data control and privacy
- Fast, friendly, and competent support, including personalized assistance and responsiveness to feature requests
- Highly cost-effective as open-source software with no per-user licensing fees and optional paid cloud hosting
- Cross-platform browser-based interface with a dedicated mobile app (iOS/Android) for offline time tracking and sync
- Highly customizable workflows and integrations with Google Workspace, LDAP, SAML, and external identity providers
- Transparent and detailed reporting for client billing and internal accountability
Where users see room to improve
- · User interface feels less polished and can be initially confusing due to rigid customer-project-activity structure
- · Some feature limitations, such as restricted report exports and less developed idle/automatic tracking compared to competitors
- · Onboarding and initial setup may require technical comfort and additional user training
Ratings across portals
Linked facts, we bring ratings from every portal together in one place.
Integrations
Feature, pricing and integration details are based on web research (as of 2026-06-21), without guarantee, errors are possible. The vendor's website prevails.