Kimai
🇦🇹 AT · Free plan · paid from €29.99/yr
4.4/5· 81 reviews across 3 portals
Open-source time tracking from Austria, hosted in the EU and ISO 27001 certified.
Replaces
Kimai is sought as a European alternative to:
Features
Time Tracking & Management
- Multi-timer and punch-in/punch-out mode
- Time-clock mode to restrict arbitrary timesheet entries
- Role-based permissions for multi-user support
- Multi-timezone and multi-language support (30+ languages)
- Tagging and customizable tags for tasks and projects
- Working time accounts (holidays, sickness, public holidays)
Reporting & Analytics
- Detailed reports by users, customers, projects, activities, tags, and time periods
- Data export in PDF, DOCX, XLSX, CSV, HTML, ODS formats
- Audit log for all data changes to prevent manipulation
- Dashboard with statistics and charts
Invoicing & Billing
- Configurable invoice templates with entry grouping and numbering
- Invoice generation in PDF, DOCX, ODS, XLSX, HTML, CSV formats
- E-invoices compliant with EN 16931, XRechnung 3.0, Zugferd/Factur-X
- Multi-currency support for global billing
Security & Authentication
- Two-factor authentication (2FA) with TOTP tokens
- Support for external identity providers via LDAP and SAML (Google Workspace, Azure AD, Authentik)
- GDPR-compliant EU hosting for cloud version
- IP-based access restrictions and detailed role concept
Extensibility & Integration
- Extensive JSON REST API for reading and writing data
- Plugin marketplace for additional features (e.g., expenses, custom fields)
- Docker support and flexible deployment options (self-hosted or SaaS)
- Task planning and expense tracking via plugins
Pricing
- Open-source under AGPL 3 license
- No subscription fees
- Community support
- Unlimited customers, projects, activities
- REST API and data export
- Audit log and custom fields
- Automatic updates and daily backups
- All Standard features
- Expense tracking and task planning
- SAML SSO and custom domain
- Weekly backups and priority support
- 7-day free trial
- Requires connection to own Kimai server
- Mobile time tracking for iOS and Android
All prices are exclusive of taxes. Cloud plans offer a 30-day free trial. Pricing may vary for third-party managed hosting providers.
EU Trust Profile
What we verified against public sources, last checked 2026-10-05. Every point links to its evidence.
- Evidence →EU data residency
Cloud hosting is in Germany with Hetzner.
- Evidence →Data Processing Agreement (DPA)
Available electronically in the customer account under 'Data Processing'.
- Evidence →Public sub-processor list
Lists Brevo, Hetzner and Mailbox as sub-processors for Kimai Cloud.
- Evidence →Self-hosting available
Docker and manual installation options are documented.
- Evidence →Documented data exportPDF, XLSX, CSV, HTML
Exports available via UI, API and command line.
- Evidence →Local-language support
Cloud terms specify German as the contractual language.
We list only what we could verify against a public source on the check date. A point that is absent was not established either way — it is not a finding against the vendor. The vendor's own information prevails.
Work at Kimai?
This badge is free for every vendor we list and has no bearing on the order of any list. It is issued on the basis of a verified European headquarters (AT) and the compliance points we checked against public sources — the date on it is the date we last checked.
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Reviews
Recurring themes, synthesized from public reviews across portals.
What users value
- Easy setup and intuitive interface, ideal for small teams and freelancers with minimal onboarding overhead
- Comprehensive core features: multi-user support, project/customer/activity tracking, invoicing, billable hours, multiple billing rates, and detailed reporting
- Stable and reliable performance in self-hosted environments, ensuring full data control and privacy
- Fast, friendly, and competent support, including personalized assistance and responsiveness to feature requests
- Highly cost-effective as open-source software with no per-user licensing fees and optional paid cloud hosting
- Cross-platform browser-based interface with a dedicated mobile app (iOS/Android) for offline time tracking and sync
- Highly customizable workflows and integrations with Google Workspace, LDAP, SAML, and external identity providers
- Transparent and detailed reporting for client billing and internal accountability
Where users see room to improve
- · User interface feels less polished and can be initially confusing due to rigid customer-project-activity structure
- · Some feature limitations, such as restricted report exports and less developed idle/automatic tracking compared to competitors
- · Onboarding and initial setup may require technical comfort and additional user training
Ratings across portals
Linked facts, we bring ratings from every portal together in one place.
Integrations
Kimai: frequently asked questions
- How much does Kimai cost?
- Kimai has a free plan; paid plans start at €29.99/yr. Plans: Kimai Cloud (Standard) (€2.99/user/mo), Kimai Cloud (Professional) (€3.99/user/mo), Kimai Mobile (Annual) (€29.99/yr). All prices are exclusive of taxes. Cloud plans offer a 30-day free trial. Pricing may vary for third-party managed hosting providers.
- Which tools does Kimai integrate with?
- Kimai connects with Bexio, Microsoft Teams, Lexoffice, VS Code, Authentik, Google Workspace, Azure AD and Mindflow, plus 2 more integrations we found.
- Where does Kimai store its data?
- Cloud hosting is in Germany with Hetzner. Available electronically in the customer account under 'Data Processing'.
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- Tyme🇩🇪German time-tracking for Apple users, iCloud sync, Lexware & sevdesk integration, GDPR-compliant.
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Feature, pricing and integration details are based on web research (as of 2026-06-21), without guarantee, errors are possible. The vendor's website prevails.