European E-Signature Software compared
E-signature software replaces wet-ink signatures with legally binding digital ones, used by HR teams for contracts, sales for proposals and finance for approvals. The tools differ in signature types offered, from simple electronic to qualified electronic signatures under eIDAS, and in how deeply they integrate with document workflows or enterprise systems like CRM and ERP. The European market is shaped by providers that host data exclusively in the EU and meet GDPR requirements, which is critical for sectors handling sensitive data like healthcare or public administration.
In short
- Documendo suits SuperOffice CRM users: its native integration and dynamic templates cut contract creation time by up to 90%.
- Scrive and Yousign target SMEs with fast onboarding, multilingual support and competitive pricing for eIDAS-compliant signing.
- FP Sign and SIGN8 focus on workflow automation: drag-and-drop templates, bulk sending and reminders accelerate approvals without code.
- The market splits between generalists like Skribble and niche tools like Documendo, which tie deeply into one ecosystem.
Providers
All providers at a glance
| Provider | HQ | From | Rating | Free plan | EU hosting |
|---|---|---|---|---|---|
| FP Sign | 🇩🇪 DE | €24.90/user/mo | 4.4 / 5 · 9 reviews | ||
| Autenti | 🇵🇱 PL | €20/mo | 4.8 / 5 · 13 reviews | ||
| ValidSign | 🇳🇱 NL | €28/user/mo | 4.4 / 5 · 282 reviews | ||
| sproof sign | 🇦🇹 AT | On request | 4.5 / 5 · 233 reviews | ||
| Scrive | 🇸🇪 SE | €21/user/mo | 4.4 / 5 · 263 reviews | ||
| Resly | 🇸🇪 SE | On request | 5.0 / 5 · 25 reviews | ||
| Skribble | 🇨🇭 CH | €23.00/user/mo | 4.5 / 5 · 244 reviews | ||
| MOXIS | 🇦🇹 AT | €22/user/mo | 4.7 / 5 · 18 reviews | ||
| inSign | 🇩🇪 DE | 90 €/user/mo | 4.9 / 5 · 11 reviews | ||
| Youtrust (formerly Yousign) | 🇫🇷 FR | 9 €/mo | 4.0 / 5 · 1238 reviews | ||
| eAvtal | 🇸🇪 SE | On request | 4.8 / 5 · 13 reviews | ||
| Docue | 🇫🇮 FI | £39/mo | 3.6 / 5 · 177 reviews | ||
| SIGN8 | 🇩🇪 DE | €9.99/user/mo | – | ||
| Documendo | 🇩🇰 DK | On request | 4.9 / 5 · 22 reviews |
What users care about in e-signature software
Recurring themes across the user reviews we collected for the tools on this page.
Workflow automation
Users expect templates, bulk actions and reminders to cut manual steps. FP Sign and SIGN8 are praised for drag-and-drop and mass sending, while Documendo’s automation ties directly into CRM workflows. Some find SIGN8’s feature depth lacking for complex enterprise needs.
Onboarding speed
Quick start is critical. Skribble, Scrive and Yousign are praised for guided onboarding that gets teams signing within minutes. Documendo users report new sales staff productive in five minutes, but its initial wizards can feel fidgety.
Praised for this:SkribbleScriveYoutrust (formerly Yousign)Documendo
Template flexibility
Customizable templates save time. Docue offers 800+ EU-law templates and a drag-and-drop builder, while FP Sign and SIGN8 let users create reusable forms. Documendo’s templates pull live CRM data, but some users want more UI customization in Moxis.
Support responsiveness
Users rely on fast, hands-on help. Scrive, Resly and eAvtal are praised for professional, quick support. SIGN8’s support can slow during peak times, and Yousign’s onboarding workflows have reported bugs.
Pricing transparency
Clear costs matter. Skribble’s pay-per-use model is praised for predictability, but Docue and FP Sign lack transparency, with hidden renewals or custom quotes. Yousign users report pricing discrepancies between initial quotes and final bills.
Praised for this:Skribble
What to look for
Signature types
Check whether the tool supports simple, advanced or qualified electronic signatures under eIDAS. Qualified signatures carry the highest legal weight and are often required for regulated industries.
Integration depth
Evaluate how well the tool embeds into existing workflows, such as CRM, ERP or document management systems. Native integrations reduce manual steps and errors.
Compliance and hosting
Confirm EU-only hosting and GDPR compliance, especially if handling sensitive data. eIDAS certification and ISO 27001 are common benchmarks.
User experience
Assess the signing process for both internal teams and external recipients. A smooth, intuitive interface increases adoption and reduces support requests.
Frequently asked questions
What is e-signature software used for?
It replaces handwritten signatures on digital documents, enabling legally binding agreements for contracts, approvals, HR onboarding and sales proposals. Tools like Yousign and ValidSign support workflows from sending to archiving.
Which e-signature tools have a free plan?
Yousign and ValidSign offer a free tier. Most other European providers, such as Skribble or Scrive, do not include a free plan.
How does Skribble compare to DocuSign?
Skribble is a Swiss eIDAS-compliant platform with QES support and deep integrations for enterprise workflows, including Salesforce and SharePoint. Unlike DocuSign, it hosts data exclusively in the EU and meets Swiss regulatory standards.
Can I self-host an e-signature tool?
SIGN8 offers both cloud and on-premises deployment, giving organizations full control over data and infrastructure. Most other European tools are cloud-only.
Which tools support qualified electronic signatures?
Skribble, sproof sign, Scrive, eAvtal, FP Sign, SIGN8, MOXIS and inSign all provide qualified electronic signatures under eIDAS. These are required for the highest level of legal validity in regulated sectors.
Do these tools comply with GDPR?
All listed European e-signature tools host data exclusively in the EU and are designed for GDPR compliance. Providers like Yousign, Skribble and Scrive explicitly state EU-only hosting and adherence to data protection regulations.
What integrations do these tools offer?
Integrations vary widely. Skribble connects with Salesforce, HubSpot and Microsoft 365, while Scrive integrates with Google Workspace, Dropbox and Salesforce. sproof sign supports SAP and Microsoft Dynamics, and MOXIS offers native Office, ERP and CRM plugins.
Who should use Scrive?
Scrive suits organizations needing eIDAS-compliant signatures with strong EU hosting guarantees and national eID support. It integrates with Microsoft Office, Google Workspace and Salesforce, making it ideal for enterprises with established workflows in these ecosystems.
Can I use these tools for HR onboarding?
Yes. Tools like Yousign and Autenti are commonly used for HR processes, including employment contracts and onboarding documents. Both offer EU-only hosting and eIDAS compliance, which are critical for handling employee data.
Are there European alternatives to Adobe Acrobat Sign?
Yes. Skribble, Scrive and Yousign are strong European alternatives, offering eIDAS compliance, EU-only hosting and integrations with common business tools. They are preferred in sectors where data sovereignty is a priority.