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vsMayan EDMS

Teedy vs Mayan EDMS

Last updated November 2026

Looking for a European alternative to Mayan EDMS? Here's how Teedy compares, on EU hosting, GDPR and what it does.

Our pick for a European buyer: Teedy. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.

Teedy
Mayan EDMS
What it is
Lightweight open-source document management with OCR and full-text search
Open-source document management system for capturing, indexing, and retrieving files.
Headquarters
🇫🇷 FR
🇺🇸 US · 2010
EU data residency
Yes, for all customers
Not offeredSelf-hosted; data residency is determined by the customer’s deployment.
DSGVO / GDPR
No
not established
Certifications
No
No
Price from
No
$9.99/mo
Free plan
No
Yes
Open Source
Yes
Yes
Ratings
No
No
Integrations
LDAP, Email (EML import and inbox scanning), REST API, Webhooks
OpenID Connect, LDAP, SSO, Amazon S3, MinIO +3

Where each one wins

Teedy

Strengths

  • +Clean and uncluttered interface
  • +OCR and full-text search for documents
  • +Tagging and metadata support for organization
  • +Basic approval workflows (review → approve → archive)
  • +Docker-based self-hosting with straightforward setup
  • +Open-source edition avoids per-user fees for self-hosters
  • +Supports common file types

Limitations

  • −Lacks watched-folder and ML-based document classification
  • −Folder-based organization may not suit existing file structures
  • −Workflows lack branching or conditional routing

Mayan EDMS

Strengths

  • +Highly customizable and extensible
  • +Strong OCR and document processing capabilities
  • +Active open-source community
  • +REST API with OpenAPI documentation

Limitations

  • −Requires technical expertise for self-hosting
  • −No vendor-managed EU/German hosting
  • −No published DPA or subprocessor list
  • −Limited out-of-the-box integrations beyond core features

Data residency & compliance

Teedy
Mayan EDMS
EU data residency
Yes, for all customers
Not offeredSelf-hosted; data residency is determined by the customer’s deployment.
Transfer mechanism
Not required — data stays in the EU
not established
DPA
not established
not established
Sub-processors
not established
not established
Certifications
No
No

Pricing

Teedy

No published pricing we could verify.

Pricing not published on the official site; secondary sources report Starter at €19/user/month and Pro at €39/user/month, with Enterprise on request. A 30-day free trial is advertised.

Mayan EDMS

  • Self-hosted open-source Free No chargeNo licensing fees · Community support
  • Self Guided $9.99 Per monthBasic support · 1 ticket per month
  • Level 4 Enterprise $1,099 Per month5 tickets per month · 1 installation · Extended business hours support
  • Custom Contract On request Per yearStarts at $35,000 · Custom terms

Support plans are optional; core software is free and open-source.

Features

Teedy

Capture and search
OCR for scanned documents and images, Full-text search with suggestions and highlighting, Support for PDF, ODT, DOCX, PPTX, images, and video, Email import (EML format) and automatic inbox scanning
Organization and metadata
Nested tags for categorization, Dublin Core metadata support, Custom user-defined metadata fields
Workflow and collaboration
Workflow system for document processes, Comments on documents, File versioning, Document sharing via URL, including with non-Teedy users
Access and security
User and group permissions with hierarchical groups, LDAP authentication, Two-factor authentication, 256-bit AES encryption for stored files
Clients and extensibility
Responsive web interface, Android client, RESTful Web API, Webhooks for custom integrations

Mayan EDMS

Capture and ingestion
Browser and server-side uploads, Watched folders, Cloud object storage (e.g., Amazon S3, MinIO), IMAP/POP3 email ingestion
Document handling
Document versions and files, PDF export, Document previews, Metadata, tags, indexes, and cabinets
Processing and automation
OCR (Optical Character Recognition), Workflow states and transitions, Workflow-triggered actions (e.g., email), Templating
Security and administration
Granular role-based permissions, Configurable authentication, LDAP and Single Sign-On (SSO) support, TOTP two-factor authentication
Integration and extensibility
Versioned REST API with OpenAPI documentation, Pluggable storage backends, SANE-compatible scanners
See Teedy →More Mayan EDMS alternatives