Maarch Courrier vs Mayan EDMS

Maarch Courrier

Strengths

• +Customizable correspondence workflows for opinions, notes, and approvals
• +Reusable HTML or text templates for consistent, legally sound communications
• +Open-source flexibility for self-installation, testing, and workflow adjustments
• +Digitized document chain from incoming mail to signature and distribution
• +Responsive vendor support and practical training for users and administrators
• +Scalable deployment with 500+ daily users in municipal use cases
• +Reduced paper handling and internal handoffs

Limitations

• −Technical configuration and setup can demand advanced skills
• −Reported issues with opening or displaying attachments and document previews
• −Complex approval circuits causing workflow visibility problems

Mayan EDMS

Strengths

• +Highly customizable and extensible
• +Strong OCR and document processing capabilities
• +Active open-source community
• +REST API with OpenAPI documentation

Limitations

• −Requires technical expertise for self-hosting
• −No vendor-managed EU/German hosting
• −No published DPA or subprocessor list
• −Limited out-of-the-box integrations beyond core features

Maarch Courrier

• Downloadable version Free No billing periodAvailable as GitLab repository or Docker image · Self-hosted deployment
• Small-organization package Up to €2,000 setup + €2,000 annual subscription Annual subscription + setup feeTurnkey solution for small local authorities · Developed with Fast Docaposte · Maximum price, not a fixed plan

Pricing for SaaS and standard support is tailored and available on request. The small-organization package price is a stated maximum.

Mayan EDMS

• Self-hosted open-source Free No chargeNo licensing fees · Community support
• Self Guided $9.99 Per monthBasic support · 1 ticket per month
• Level 4 Enterprise $1,099 Per month5 tickets per month · 1 installation · Extended business hours support
• Custom Contract On request Per yearStarts at $35,000 · Custom terms

Support plans are optional; core software is free and open-source.

Maarch Courrier

Correspondence capture and automation

Centralized management of incoming and outgoing correspondence, OCR for text extraction from scanned documents, Automatic mail processing (LAD), Handwriting recognition (2025 update)

Workflow and collaboration

Configurable workflows for restricted mail, approvals, and opinion requests, Team collaboration around documents, Collaborative editing of documents, Role-based access control

Drafting and AI assistance

Template libraries for drafting replies, Document editing tools, Maarchie: AI assistant for reply suggestions based on correspondence history

Approval and electronic signature

In-app approval workflows, Native electronic signature support, Connectors to external signing platforms (FAST, Ixbus, iParapheur)

Tracking, sending, and reporting

Secure filing and tracking of correspondence and internal documents, Built-in email sending, Physical mail dispatch via Maileva, Statistics and dashboards for operational and strategic management

Mayan EDMS

Capture and ingestion

Browser and server-side uploads, Watched folders, Cloud object storage (e.g., Amazon S3, MinIO), IMAP/POP3 email ingestion

Document handling

Document versions and files, PDF export, Document previews, Metadata, tags, indexes, and cabinets

Processing and automation

OCR (Optical Character Recognition), Workflow states and transitions, Workflow-triggered actions (e.g., email), Templating

Security and administration

Granular role-based permissions, Configurable authentication, LDAP and Single Sign-On (SSO) support, TOTP two-factor authentication

Integration and extensibility

Versioned REST API with OpenAPI documentation, Pluggable storage backends, SANE-compatible scanners