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vsMayan EDMS

SeedDMS vs Mayan EDMS

Last updated November 2026

Looking for a European alternative to Mayan EDMS? Here's how SeedDMS compares, on EU hosting, GDPR and what it does.

Our pick for a European buyer: SeedDMS. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.

SeedDMS
Mayan EDMS
What it is
Self-hosted document management with workflows and versioning
Open-source document management system for capturing, indexing, and retrieving files.
Headquarters
🇩🇪 DE
🇺🇸 US · 2010
EU data residency
not established
Not offeredSelf-hosted; data residency is determined by the customer’s deployment.
DSGVO / GDPR
No
not established
Certifications
No
No
Price from
€79/mo
$9.99/mo
Free plan
Yes
Yes
Open Source
Yes
Yes
Ratings
No
No
Integrations
Collabora Office, ONLYOFFICE, Tesseract, OCRmyPDF, unoserver +4
OpenID Connect, LDAP, SSO, Amazon S3, MinIO +3

Where each one wins

SeedDMS

Strengths

  • +Strong document versioning and access permission controls
  • +Intuitive, folder-based interface for end users
  • +Open-source with no license fees for self-hosted use
  • +Reliable performance in long-term production use
  • +Responsive community support from the maintainer
  • +Capable workflows for review and approval processes
  • +Flexible document upload and download functionality

Limitations

  • −Complex installation and migration processes
  • −Sparse or unclear documentation for setup
  • −Requires upfront planning for folder structures and permissions

Mayan EDMS

Strengths

  • +Highly customizable and extensible
  • +Strong OCR and document processing capabilities
  • +Active open-source community
  • +REST API with OpenAPI documentation

Limitations

  • −Requires technical expertise for self-hosting
  • −No vendor-managed EU/German hosting
  • −No published DPA or subprocessor list
  • −Limited out-of-the-box integrations beyond core features

Data residency & compliance

SeedDMS
Mayan EDMS
EU data residency
not established
Not offeredSelf-hosted; data residency is determined by the customer’s deployment.
Transfer mechanism
not established
not established
DPA
not established
not established
Sub-processors
not established
not established
Certifications
No
No

Pricing

SeedDMS

  • Self-hosted (open source) Free No subscriptionNo software license fees · Unlimited users and documents · GPLv2 license
  • Managed hosting by MMK €79 per month (plus VAT) per instance / monthHosted SeedDMS · Maintenance included · Provided by official support partner

Hosting prices vary by provider; MMK lists €79/month plus VAT. Other providers may offer different terms.

Mayan EDMS

  • Self-hosted open-source Free No chargeNo licensing fees · Community support
  • Self Guided $9.99 Per monthBasic support · 1 ticket per month
  • Level 4 Enterprise $1,099 Per month5 tickets per month · 1 installation · Extended business hours support
  • Custom Contract On request Per yearStarts at $35,000 · Custom terms

Support plans are optional; core software is free and open-source.

Features

SeedDMS

Document management
Versioned document storage, Support for many document formats, Hierarchical folders and document lists, Grouping and downloading documents
Workflow and collaboration
Multi-step review and approval workflows, Scheduled document revisions, Acknowledgement requests, Notifications about document changes
Access and users
User roles, Access control, User and group management, No limits on users or documents
Search and indexing
Metadata search, Full-text indexing, OCR-based text extraction via extensions, Invoice metadata handling via extensions
Administration and extensibility
Web-based interface, Scheduled background tasks, REST API, WebDAV support

Mayan EDMS

Capture and ingestion
Browser and server-side uploads, Watched folders, Cloud object storage (e.g., Amazon S3, MinIO), IMAP/POP3 email ingestion
Document handling
Document versions and files, PDF export, Document previews, Metadata, tags, indexes, and cabinets
Processing and automation
OCR (Optical Character Recognition), Workflow states and transitions, Workflow-triggered actions (e.g., email), Templating
Security and administration
Granular role-based permissions, Configurable authentication, LDAP and Single Sign-On (SSO) support, TOTP two-factor authentication
Integration and extensibility
Versioned REST API with OpenAPI documentation, Pluggable storage backends, SANE-compatible scanners
See SeedDMS →More Mayan EDMS alternatives