5 European alternatives · updated 12 November 2026 · How we select
Mayan EDMS can feel heavy for simple document storage. If you want a lighter setup or built-in OCR without the maintenance overhead, the tools below offer open-source alternatives with clearer workflows and fewer moving parts. Some, like Maarch Courrier and Teedy, also provide EU hosting out of the box.
Mayan EDMS covers document management, workflow automation, search and retrieval, collaboration tools and capture and archiving. European alternatives: bitfarm-Archiv, agorum core open, Maarch Courrier, Teedy and SeedDMS. By area: bitfarm-Archiv, agorum core open and Teedy for document management; bitfarm-Archiv, Maarch Courrier and SeedDMS for workflow automation; bitfarm-Archiv, agorum core open and Teedy for search and retrieval; bitfarm-Archiv, agorum core open and Maarch Courrier for collaboration tools; bitfarm-Archiv, Maarch Courrier and Teedy for capture and archiving.
Self-hosted open-source document management with OCR and GoBD workflows
Full replacement for Mayan EDMS with advanced workflows, OCR and audit-proof archiving.
Self-hosted open-source document management for teams
Replaces Mayan EDMS for self-hosted document management, versioning and basic collaboration.
Open-source mail and document workflow for public sector and enterprises
Partial fit for Mayan EDMS, focused on mail and document workflows for public sector use.
Lightweight open-source document management with OCR and full-text search
Lightweight alternative to Mayan EDMS with OCR, full-text search and versioning.
Self-hosted document management with workflows and versioning
Replaces Mayan EDMS for document management, workflows and versioning with extensible features.
Which part of Mayan EDMS each alternative covers.
| Provider | Document management | Workflow automation | Search and retrieval | Collaboration tools | Capture and archiving | From |
|---|---|---|---|---|---|---|
| Mayan EDMS (the tool you are replacing) | ✓ | ✓ | ✓ | ✓ | ✓ | – |
| bitfarm-Archiv 🇩🇪 | ✓ | ✓ | ✓ | ✓ | ✓ | $2,500/yr |
| agorum core open 🇩🇪 | ✓ | ✓ | ✓ | On request | ||
| Maarch Courrier 🇫🇷 | ✓ | ✓ | ✓ | €2,000/yr | ||
| Teedy 🇫🇷 | ✓ | ✓ | ✓ | ✓ | On request | |
| SeedDMS 🇩🇪 | ✓ | ✓ | ✓ | ✓ | €79/mo |
Prices per user and month in the cheapest paid plan. Ratings are weighted across G2, Capterra, OMR and other portals, with the review count in brackets.
agorum core open, bitfarm-Archiv, SeedDMS and Teedy cover document management, search and collaboration. Maarch Courrier adds workflow automation and archiving but is focused on mail and document workflows.
bitfarm-Archiv and SeedDMS include workflow automation. Maarch Courrier specializes in mail and document workflows for public sector and enterprises.
agorum core open, bitfarm-Archiv, SeedDMS and Maarch Courrier offer free plans. Teedy is open source and free to use.
Maarch Courrier and Teedy host data in the EU. For agorum core open, bitfarm-Archiv and SeedDMS, check the vendor’s hosting details as their server location is not established.
bitfarm-Archiv and Teedy include OCR and full-text search. agorum core open and SeedDMS cover full-text search but do not list OCR in their facts.
agorum core open, bitfarm-Archiv, SeedDMS and Teedy are self-hosted, so they can run offline. Maarch Courrier is self-hosted but its EU hosting implies an online setup.