tech from europe
SharePoint

The best alternatives to SharePoint

4 European alternatives · updated 13 October 2026 · How we select

SharePoint’s data sits in US servers by default, with EU residency only on request for eligible plans. If your team wants document libraries, versioning and granular permissions without the compliance overhead of US data processing, European tools provide the same core features with EU hosting built in. The switch keeps collaboration and workflows intact while cutting dependency on Microsoft’s ecosystem.

In short

SharePoint covers document management, team collaboration, internal communication, intranet & portals and workflow automation. European alternatives: Stackfield, Nextcloud, Staffbase and Haiilo. By area: Stackfield, Nextcloud and Haiilo for document management; Stackfield and Nextcloud for team collaboration; Staffbase and Haiilo for internal communication; Staffbase and Haiilo for intranet & portals; Stackfield for workflow automation.

European alternatives to SharePoint

Stackfield🇩🇪 DE

All-in-one German workspace for tasks, team chat and video calls, end-to-end encrypted

Replaces SharePoint’s team collaboration and document management with strong encryption; lacks intranet and internal communication features.

Document managementTeam collaborationWorkflow automationFrom €9/user/mo★ 4.8 (179 reviews)
EU hostingGDPRISO 27001
Stackfield vs SharePoint →
What users praise and criticise
  • Clean, intuitive interface with minimal learning curve and straightforward onboarding
  • End-to-end encryption and strict EU data residency (Germany-only servers, no non-EU access)
  • All-in-one collaboration suite: tasks, chat, video calls, file sharing and whiteboards in one tool
  • Limited global adoption and brand recognition outside Europe, leading to resistance from users of established tools like Slack or Teams
  • Mobile app lacks functionality and user-friendliness compared to desktop experience
  • Customization options are restricted
Nextcloud🇩🇪 DE

Open-source collaboration suite with EU hosting and end-to-end encryption, built in Germany.

Replaces SharePoint’s document management and team collaboration; lacks intranet portals and internal communication.

Document managementTeam collaborationFrom €71.29/user/yr★ 4.4 (697 reviews)Import from SharePoint: ✓ migration service for SharePoint · source
EU hostingGDPROpen SourceISO 27001
Nextcloud vs SharePoint →
What users praise and criticise
  • Strong data privacy and security with self-hosted model, giving users full control over their data
  • Highly flexible and modular due to open-source architecture, allowing extensive customization and third-party integrations
  • Easy to install and deploy, with a user-friendly interface accessible across multiple devices
  • Feature overload and complexity can overwhelm users, affecting usability
  • Performance degrades with increasing user numbers and data volume, especially on slower hardware
  • Frequent updates may introduce new bugs, and some critical issues (e.g., Calendar bugs) persist for weeks
Staffbase🇩🇪 DE

AI-powered employee experience platform with EU-hosted data and Microsoft 365 integration.

Replaces SharePoint’s internal communication and intranet portals; lacks document management and workflow automation.

Internal communicationIntranet & portals★ 4.6 (356 reviews)
EU hostingGDPRISO 27001
Staffbase vs SharePoint →
What users praise and criticise
  • Mobile-first design tailored for frontline and deskless workers
  • Unified communications platform with intuitive, modern interface
  • Responsive customer support with high user satisfaction
  • High costs and complex pricing structure, especially when scaling
  • Steep learning curve and lengthy implementation requiring extensive planning
  • SharePoint integration reported as problematic by users
Haiilo🇩🇪 DE

Haiilo is an AI-powered employee experience platform for communication, knowledge, and engagement—hosted in the EU.

Replaces SharePoint’s internal communication, intranet portals and basic document management; lacks workflow automation.

Document managementInternal communicationIntranet & portals★ 2.2 (938 reviews)Import from SharePoint: ✓ via Microsoft Power Automate · source
EU hostingGDPR
Haiilo vs SharePoint →
What users praise and criticise
  • Highly intuitive and user-friendly interface, resembling a social network for quick team adoption
  • Strong customer support consistently praised for responsiveness and helpfulness
  • Engaging and enjoyable user experience, making daily use feel less like work
  • Many advanced features are locked behind additional licensing tiers, limiting functionality for basic plans
  • Trustpilot ratings indicate occasional dissatisfaction with customer service response times

All SharePoint alternatives at a glance

Which part of SharePoint each alternative covers.

ProviderDocument managementTeam collaborationInternal communicationIntranet & portalsWorkflow automationFromRatingImport from SharePoint
SharePoint 🇺🇸 (the tool you are replacing)✓✓✓✓✓$5★ 4.3–
Stackfield 🇩🇪✓✓✓€9★ 4.8 (179)–
Nextcloud 🇩🇪✓✓€71.29/user/yr★ 4.4 (697)✓ service
Staffbase 🇩🇪✓✓On request★ 4.6 (356)–
Haiilo 🇩🇪✓✓✓On request★ 2.2 (938)✓ service

Prices per user and month in the cheapest paid plan. Ratings are weighted across G2, Capterra, OMR and other portals, with the review count in brackets.

SharePoint: the facts

What to know about the tool you are replacing, with sources.

Headquarters
🇺🇸 US
Where your data is stored
EU region only on some plansEU data residency is available on request for eligible plans.
Transfers to the US based on
Standard Contractual Clauses
Contracts
DPA · Sub-processors
Price
from $5/user/mo
Rating
★ 4.3 (2,110 reviews)

What users value in SharePoint

  • Seamless integration with Microsoft 365 ecosystem
  • Robust security and compliance features
  • Highly customizable with SPFx

What they criticise

  • Steep learning curve for new users
  • Complex setup and administration
  • Cost can escalate with add-ons

Sources: microsoft.com · g2.com · capterra.com · researched 5 October 2026

Moving away from SharePoint

SharePoint exports your data as CSV, PDF and JSON, and its API can read everything out. With help from the vendor: Nextcloud and Haiilo. Every import above links its source on the product card.

Frequently asked questions

Which European tool can fully replace SharePoint?

Stackfield covers team collaboration, document management and workflow automation in one EU-hosted, end-to-end encrypted workspace. Nextcloud offers a self-hostable, open-source suite with document management and team collaboration, and integrates with SharePoint.

Can European alternatives handle SharePoint’s document management features?

Stackfield and Nextcloud both support version control, metadata, search and access permissions for document management. Nextcloud also integrates directly with SharePoint for cross-platform workflows.

Are European SharePoint alternatives GDPR-compliant?

Stackfield, Staffbase, Nextcloud and Haiilo all host data in the EU and comply with GDPR. Nextcloud is also open source.

Which European SharePoint alternative is the most affordable?

Nextcloud is open source and can be self-hosted at no cost. Stackfield publishes its prices, so you can compare plans directly.

Why switch from SharePoint to a European alternative?

European alternatives like Stackfield and Nextcloud keep data in the EU and offer end-to-end encryption. SharePoint is US-based and only offers EU data residency on request for eligible plans.

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