The best alternatives to Google Workspace

5 European alternatives · updated 13 October 2026 · How we select

Google Workspace’s latest price increases and default US data storage are pushing EU teams to look for alternatives. Collabora Online, ONLYOFFICE and Nextcloud offer EU hosting, open-source options and full Office compatibility. mailbox.org provides encrypted email and calendar with German servers only.

In short

Google Workspace covers business email, scheduling, documents & spreadsheets, cloud storage and team messaging. European alternatives: Nextcloud, Collabora Online, mailbox.org, Infomaniak kSuite and ONLYOFFICE. By area: mailbox.org and Infomaniak kSuite for business email; mailbox.org and Infomaniak kSuite for scheduling; Nextcloud, Collabora Online and Infomaniak kSuite for documents & spreadsheets; Nextcloud, mailbox.org and Infomaniak kSuite for cloud storage; Nextcloud and Infomaniak kSuite for team messaging.

European alternatives to Google Workspace

Nextcloud🇩🇪 DE

Open-source collaboration suite with EU hosting and end-to-end encryption, built in Germany.

Replaces Drive, Chat and Docs with open-source collaboration; lacks native email and calendar.

Documents & spreadsheetsCloud storageTeam messagingFrom €71.29/user/yr★ 4.4 (697 reviews)

EU hostingGDPROpen SourceISO 27001

Nextcloud vs Google Workspace →

What users praise and criticise

Strong data privacy and security with self-hosted model, giving users full control over their data
Highly flexible and modular due to open-source architecture, allowing extensive customization and third-party integrations
Easy to install and deploy, with a user-friendly interface accessible across multiple devices

Feature overload and complexity can overwhelm users, affecting usability
Performance degrades with increasing user numbers and data volume, especially on slower hardware
Frequent updates may introduce new bugs, and some critical issues (e.g., Calendar bugs) persist for weeks

Collabora Online🇬🇧 GB

Open-source, browser-based office suite with EU hosting and Nextcloud integration

Replaces Google Docs, Sheets and Slides with open-source editors; no email or calendar.

Documents & spreadsheetsFrom €3/user/mo★ 4.7 (102 reviews)

EU hostingGDPROpen SourceFree planISO 27001

Collabora Online vs Google Workspace →

mailbox.org🇩🇪 DE

Berlin-based encrypted email, calendar and cloud storage with PGP in the browser and German servers only.

Replaces Gmail and Calendar with encrypted email and scheduling; includes basic office tools.

Business emailSchedulingCloud storageFrom €12/mo★ 4.3 (125 reviews)Import from Google Workspace: ✓ via vCard/iCal export · source

EU hostingGDPRISO 27001

mailbox.org vs Google Workspace →

What users praise and criticise

Strong privacy focus with PGP encryption via Guard or Mailvelope plugin
Clean, user-friendly interface and intuitive setup for secure email
Integrated office suite (text, spreadsheets, presentations) and calendar for team collaboration

Limited storage capacity, described as insufficient for business needs
Extended onboarding (3–4 weeks) due to usability issues in the web interface
Prepaid, non-refundable credit model lacks flexibility for some users

Infomaniak kSuite🇨🇭 CH

Collaborative office suite with OnlyOffice, chat, calls and email

Full replacement for Google Workspace with email, calendar, docs, storage and chat.

Covers all of Google WorkspaceFrom CHF 7.33/user/mo★ 4.5 (3 reviews)

Swiss hostedGDPRFree planISO 27001

Infomaniak kSuite vs Google Workspace →

ONLYOFFICE🇱🇻 LV

Open-source office suite with EU hosting and full Microsoft Office compatibility

Replaces Google Docs, Sheets and Slides with MS Office-compatible editors; no email or calendar.

Documents & spreadsheets★ 4.4 (600 reviews)Import from Google Workspace: ✓ built-in Google Workspace importer · source

EU hostingGDPROpen Source

ONLYOFFICE vs Google Workspace →

What users praise and criticise

Highly intuitive interface closely resembling Microsoft Office, reducing onboarding time for new users
Superior Microsoft Office compatibility, preserving document formatting better than alternatives like OpenOffice
Strong integration with Nextcloud and other third-party platforms for seamless workflows

Performance issues reported, including slowness, software hanging, and limited capacity for handling multiple files simultaneously
Mobile app experience criticized, particularly limited iOS availability and restricted iCloud file access
User interface described as cumbersome for document discovery and collaboration by some users

All Google Workspace alternatives at a glance

Which part of Google Workspace each alternative covers.

Provider	Business email	Scheduling	Documents & spreadsheets	Cloud storage	Team messaging	From	Rating	Import from Google Workspace
Google Workspace 🇺🇸 (the tool you are replacing)	✓	✓	✓	✓	✓	$6	★ 4.6	–
Nextcloud 🇩🇪			✓	✓	✓	€71.29/user/yr	★ 4.4 (697)	–
Collabora Online 🇬🇧			✓			€3	★ 4.7 (102)	–
mailbox.org 🇩🇪	✓	✓		✓		€12/mo	★ 4.3 (125)	✓ via file
Infomaniak kSuite 🇨🇭	✓	✓	✓	✓	✓	CHF 7.33	★ 4.5 (3)	–
ONLYOFFICE 🇱🇻			✓			On request	★ 4.4 (600)	✓ built-in

Prices per user and month in the cheapest paid plan. Ratings are weighted across G2, Capterra, OMR and other portals, with the review count in brackets.

Google Workspace: the facts

What to know about the tool you are replacing, with sources.

Headquarters: 🇺🇸 US
Where your data is stored: EU region only on some plansAvailable for covered data at rest on Business Standard and above, requires explicit configuration.
Transfers to the US based on: Standard Contractual Clauses
Contracts: DPA · Sub-processors
Price: from $6/user/mo
Rating: ★ 4.6 (48,217 reviews)

What users value in Google Workspace

Seamless integration with Google ecosystem
Reliable uptime and performance
Extensive third-party app integrations

What they criticise

Complex admin console for beginners
Limited customization for advanced workflows
Data residency requires higher-tier plans

Sources: cloud.google.com · workspace.google.com · g2.com · researched 6 October 2026

Moving away from Google Workspace

Google Workspace exports your data as MBOX, ICS, CSV, VCF, ZIP, TGZ and ODF, and its API can read everything out. ONLYOFFICE imports Google Workspace content with a built-in importer. Via the export files: mailbox.org. Every import above links its source on the product card.

Frequently asked questions

Which European tool replaces Google Workspace fully?

Infomaniak kSuite is the only listed European suite that covers business email, scheduling, documents, spreadsheets, cloud storage and team messaging. Collabora Online and ONLYOFFICE handle documents and spreadsheets but lack email and scheduling.

Which European alternative is best for data sovereignty?

Collabora Online, ONLYOFFICE and Nextcloud offer EU hosting and self-hosting options. mailbox.org stores data exclusively on German servers. Infomaniak kSuite is Swiss and ISO-certified.

Can I take my data with me when leaving Google Workspace?

Google Workspace allows export in MBOX, ICS, CSV, VCF, ZIP, TGZ, ODF and via API. ONLYOFFICE has a built-in importer for Google Workspace. mailbox.org supports migration via vCard and iCal exports.

Which European tool is best for documents and collaboration only?

Collabora Online and ONLYOFFICE are European office suites focused on documents and spreadsheets. Both support real-time collaboration and integrate with common storage platforms.

What are the European alternatives to Google Workspace?

Infomaniak kSuite offers a full replacement for Google Workspace, including email, calendar, docs, storage and chat. Collabora Online, ONLYOFFICE and Nextcloud provide EU-hosted, open-source alternatives for documents and collaboration. mailbox.org delivers encrypted email and calendar with German servers.

Which European tools provide EU-hosted document and collaboration solutions?

Collabora Online and ONLYOFFICE offer EU-hosted, open-source editors compatible with Google Docs, Sheets and Slides. Nextcloud provides EU-hosted open-source collaboration for Drive, Chat and Docs.

You might also be interested in

Cloud Storage Collaboration Software for the Public Sector Intranet & Digital Workplace Intranet Software for Large Organisations Alternative to Dropbox Alternative to Google Drive Alternative to OneDrive Alternative to MinIO Alternative to SharePoint