tech from europe
vsCalendly

Reservio vs Calendly

Last updated October 2026

Looking for a European alternative to Calendly? Here's how Reservio compares, on EU hosting, GDPR and what it does.

Our pick for a European buyer: Reservio. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.

Reservio
Calendly
What it is
Czech appointment scheduling with 24/7 online bookings and GDPR compliance
Scheduling tool for meetings and appointments.
Headquarters
🇨🇿 CZ
🇺🇸 US · 2013
EU data residency
Yes, for all customers
Not offeredNo EU data residency offered.
DSGVO / GDPR
Yes
Yes
Certifications
No
ISO 27001, SOC 1
Price from
$12.99/mo
$12/user/mo
Free plan
Yes
Yes
Open Source
No
No
Ratings
CAPTERRA 4.6/5 (86) · TRUSTPILOT 4/5 (111)
No
Integrations
Google Calendar, Outlook, iCal, Facebook, Instagram +1
Google Calendar, Outlook Calendar, Microsoft Teams, Zoom, Salesforce +2

Where each one wins

Reservio

Strengths

  • +Intuitive and clean interface for appointment scheduling and client management
  • +Integrated payment collection and built-in point-of-sale system
  • +Flexible scheduling options with two-way calendar sync (Google, Apple, Outlook)
  • +Automated SMS and email reminders to reduce no-shows
  • +Responsive, friendly, and helpful customer support
  • +Affordable and transparent pricing with a free tier and scalable plans
  • +Suitable for small businesses, freelancers, and service providers

Limitations

  • −Limited integrations with other software tools
  • −Lack of advanced customization options
  • −Unclear pricing details for transaction or SMS overage fees

Calendly

Strengths

  • +Intuitive and easy to set up
  • +Seamless calendar integrations
  • +Reduces back-and-forth scheduling emails
  • +Reliable uptime

Limitations

  • −Limited customization on lower-tier plans
  • −No EU data residency
  • −Branding cannot be fully removed on free plan
  • −Pricing can escalate with team size

Data residency & compliance

Reservio
Calendly
EU data residency
Yes, for all customers
Not offeredNo EU data residency offered.
Transfer mechanism
Not required — data stays in the EU
Standard Contractual Clauses
DPA
not established
Published →
Sub-processors
not established
Listed →
Certifications
No
ISO 27001, SOC 1

Pricing

Reservio

  • Free Plan Free per 30 days14-day free trial · 40 bookings per 30-day period · 100 clients
  • Starter Plan $12.99/month + VAT per 30 days200 bookings per 30 days · Unlimited clients · SMS reminders add-on (additional charges apply)
  • Standard Plan $19.99/month + VAT per 30 days500 bookings per 30 days · Credit passes, visit passes, and memberships · Custom domain
  • Pro Plan $29.99/month + VAT per 30 daysUnlimited bookings · Multi-level user access · User permissions management
  • Multi-location & Custom Solutions On request customCustom pricing for multi-location businesses · Tailored scheduling solutions

Payment fees vary by billing country and include VAT. Non-profits receive a 50% discount on premium plans. SMS packages are billed separately.

Calendly

  • Free Free Forever1 event type · Calendly branding · Basic integrations
  • Standard $12 per user/monthUnlimited event types · Custom branding · SMS notifications
  • Teams $20 per user/monthCollective availability · Round-robin scheduling · Admin controls
  • Enterprise On request Advanced security · Single sign-on (SSO) · Dedicated support

Pricing varies by plan and billing cycle. Annual billing is required for paid plans.

Features

Reservio

Calendar & Scheduling
Automated scheduling process, Effortless schedule management, Calendar integration with Google Calendar, Outlook, and iCal
Online Booking & Payments
Online booking system for clients, Online payments with 3.00% + $2.55 transaction fees, Credit card processing via Apple Pay, Mastercard, American Express, and SEPA, 256-bit SSL encryption for secure transactions
Client & Team Management
Client profiles and history, Client attendance tracking, Team shift management, Vacation scheduling
Business Operations
Point of Sale system with inventory management, Business management dashboard with reports on bookings, revenue, and customer data, Booking website with customizable design, Booking link sharing
Mobile & API Access
Mobile app for iOS and Android, Third-party integrations via API

Calendly

Scheduling
Customizable booking pages, Time zone detection, Buffer time between events, Group meetings
Integrations
Google Calendar, Outlook Calendar, Microsoft Teams, Zoom
Automation & Workflows
Automated reminders, Custom confirmation emails, Follow-up sequences, SMS notifications
See Reservio →More Calendly alternatives