osapiens HUB for Maintenance vs UpKeep
Last updated November 2026
osapiens HUB for Maintenance is the EU-hosted alternative to UpKeep, with German servers, DSGVO-compliant data processing and built-in CSRD/EUDR reporting.
Our pick for a European buyer: osapiens HUB for Maintenance. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.
Where each one wins
osapiens HUB for Maintenance
Strengths
- +Modern, intuitive UI simplifying daily workflows for field technicians and planners
- +High configurability for user roles, granular permissions, and workflows
- +Responsive and transparent customer support with competent project managers
- +Strong mobile usability with digital checklists and real-time work order tracking
- +Offline photo documentation and mobile-first execution
- +Seamless integration as a mobile layer over ERP systems like SAP PM/EAM
- +Data consistency maintained across complex ERP environments
Limitations
- −Initial setup and onboarding can be time-consuming due to configuration complexity
- −Niche maintenance features may rely on standard workflows or platform updates
- −No public pricing transparency for enterprise tiers
UpKeep
Strengths
- +User-friendly mobile app for field technicians
- +Strong asset tracking capabilities
- +Customizable workflows
Limitations
- −Limited offline functionality
- −Pricing transparency could be improved
- −Learning curve for advanced features
Data residency & compliance
Pricing
osapiens HUB for Maintenance
- Starter €0 Up to 5 usersUnlimited assets and locations · 10 work orders per month · Mobile maintenance (online and offline)
- Essential €29 per user / month, billed annually, 5-user minimumUnlimited work orders · Preventive maintenance planning · Maintenance requests
- Premium €49 per user / month, billed annuallyAdvanced planning with skills, shifts and absences · Spare parts, inventory and storage locations · Advanced dashboards, analytics and cost tracking
- Enterprise On request ERP and custom system integrations · Certified SAP connector (SAP PM/EAM, SAP MM, QM, FI/CO, HR, DMS) · Microsoft Entra ID and Okta identity integration
Essential and Premium plans require annual billing and a 5-user minimum.
UpKeep
- Basic On request MonthlyWork order management · Basic reporting · Mobile app access
- Professional On request MonthlyPreventive maintenance · Asset tracking · Advanced reporting
- Enterprise On request MonthlyCustom integrations · Dedicated support · API access
Pricing is available upon request. Contact sales for a custom quote.
Features
osapiens HUB for Maintenance
- Assets and work orders
- Unlimited assets and locations, Work-order creation and management, Maintenance requests, Asset and maintenance information for field teams
- Preventive and condition-based maintenance
- Preventive maintenance planning, Condition-based triggers, Turn condition alerts into maintenance work
- Planning and workforce coordination
- Basic team management and planning, Advanced planning with skills, shifts and absences, Work-order planning, scheduling and capacity optimization, Dispatch via drag and drop
- Mobile and field execution
- Mobile maintenance (online and offline), Full offline capability for technicians, Checklists and step-by-step instructions, Digital forms for field work
- Parts, inventory and reporting
- Spare parts, inventory and storage locations, Advanced dashboards, analytics and cost tracking, Customization of maintenance and approval workflows
UpKeep
- Work Order Management
- Create, assign, and track work orders, Set priorities and due dates, Attach images, files, and notes, Mobile access for field teams
- Asset Tracking
- Track equipment and inventory, Barcode and QR code scanning, Maintenance history and logs, Depreciation tracking
- Preventive Maintenance
- Schedule recurring tasks, Automated reminders and alerts, Customizable checklists, Compliance reporting
- Reporting & Analytics
- Custom dashboards, Exportable reports, KPI tracking, Data visualization
- Team Collaboration
- Real-time chat and comments, Task assignments and notifications, Document sharing, Role-based permissions
Frequently asked questions
Where is my data hosted with osapiens HUB vs UpKeep?
osapiens HUB runs on servers in Germany, ensuring data residency within the EU and full DSGVO compliance. UpKeep does not specify European hosting; its data processing may occur outside the EU, though it claims GDPR compliance.
How do the pricing models compare for larger teams?
osapiens HUB charges per user and module, with optional compliance packages that scale with regulatory needs. UpKeep’s per-user pricing can become expensive for larger teams, especially when advanced features are required.
Can I migrate existing maintenance data from UpKeep to osapiens HUB?
osapiens HUB supports data migration from common maintenance tools, including CSV imports and API-based transfers. UpKeep also allows data exports, but the process may require manual mapping or third-party tools for full compatibility.
Which tool is better for EU compliance reporting like CSRD or EUDR?
osapiens HUB includes built-in reporting for CSRD, EUDR, and CSDDD, with pre-configured templates and audit trails. UpKeep focuses on maintenance workflows and lacks native compliance reporting for European regulations.
Who should choose UpKeep over osapiens HUB?
UpKeep is a better fit for small to medium teams prioritizing mobile-first maintenance management, quick setup, and ease of use, especially field teams without complex compliance needs. osapiens HUB is designed for asset-heavy industries requiring EU regulatory alignment and SAP integration.