Teamwork vs Trello

Teamwork

Strengths

• +Clean, intuitive interface with a low learning curve, suitable for non-technical users
• +Strong onboarding support through guided tutorials, templates, and a structured knowledge base
• +Responsive and knowledgeable customer support, with a track record of addressing user feedback
• +Comprehensive project management suite including task assignment, time/budget tracking, and client collaboration tools
• +Scalable for growing teams, with flexible pricing and add-ons like Single Sign-On (SSO)
• +Detailed reporting tools for real-time project performance, budget, and resource insights
• +Integrated helpdesk, CRM, and collaboration features for end-to-end client project management
• +Customizable dashboards and organized layout to streamline workflows

Limitations

• −Performance issues at scale: slow loading times, lag, and occasional downtime with large workloads (100+ projects)
• −File management is confusing, with limited storage and files easily getting lost in folder structures
• −Lacks advanced productivity monitoring (e.g., automatic time tracking, activity insights, or screenshot capture)

Trello

Strengths

• +Intuitive and easy to use for small teams
• +Highly customizable with Power-Ups and templates
• +Strong integration ecosystem
• +Free plan is feature-rich for basic needs

Limitations

• −Limited reporting and analytics on lower-tier plans
• −No native time-tracking (requires Power-Ups)
• −Steep learning curve for advanced features
• −No EU/German data residency

Teamwork

• Free $0 per user / monthUp to 5 projects, max. 5 users · Task, list, board, Gantt, and table views · Time logging and client organization
• Basics $9.99 per user / month (billed annually)Unlimited templates, 2 project templates included · Billable time tracking and reporting · TeamworkAI included (introductory period)
• Accelerate $24.99 per user / month (billed annually)Smart forms for work requests · 20,000 automations · Team workload planning and live capacity view
• Optimize On request Quotes creation · 100,000 automations · CRM pipeline conversion to projects
• Enterprise On request Advanced security and control features · Single Sign-On (SSO) · Dedicated success manager

All paid plans include a 30-day free trial without requiring a credit card. Prices are based on annual billing.

Trello

• Free Free per workspaceUnlimited cards · Up to 10 boards per workspace · Up to 10 collaborators
• Standard $5 per user/monthUnlimited boards · Advanced checklists · Custom fields
• Premium $10 per user/monthMultiple views (Calendar, Timeline, Table, Dashboard, Map) · Unlimited workspace commands · Admin and security controls
• Enterprise $17.50 per user/monthUnlimited workspaces · Organization-wide permissions · Free SSO and user provisioning via Atlassian Guard

Monthly billing available at higher rates. Free plan includes core features with limitations.

Teamwork

Project Management

Manage all client projects with full visibility, Customizable intake forms for client work requests, Convert Desk tickets into tasks for unified project and ticket management, Automations to reduce repetitive manual tasks

Resource & Reporting

Resource management for short- and long-term planning, Team capacity and workload management, Resource forecasting for future needs, Utilization tracking to optimize productivity

Profitability & Finance

Cost management to track project spend and maximize profitability, Time tracking with timers, reminders, timesheets, and billable time marking, Budget creation and tracking against hours and expenses, Management of recurring budgets and retainers

Integrations & Extensibility

150+ integrations across CRM, accounting, productivity, and communication tools, Native integrations with Slack, Microsoft Teams, HubSpot, Salesforce, QuickBooks, Xero, API access and webhooks for custom integrations, File storage integrations: Google Drive, Dropbox, OneDrive, Box.com, SharePoint

TeamworkAI (Temporary)

AI-powered project setup, resourcing, and forecasting, AI-driven utilization insights and project tracking, AI personal assistants: Scout, Flo, Remi, Kash, Custom AI workflows with Jack

Trello

Task Management

Kanban boards, lists, and cards for organizing projects, Drag-and-drop functionality for easy task prioritization, Due dates, labels, and checklists for task details, Unlimited cards and boards (on paid plans)

Collaboration

Team member assignments and mentions, File attachments and comments on cards, Real-time updates and notifications, Guest access for external collaborators

Customization & Views

Custom backgrounds, stickers, and templates, Power-Ups for extended functionality (e.g., Calendar, Timeline), Multiple views (Kanban, Calendar, Timeline, Table, Dashboard, Map) on Premium+, Card mirroring and custom fields

Automation & Integrations

Butler for rule-based automation, Pre-built automation templates, Integrations with Slack, Google Drive, Dropbox, Microsoft Teams, and more, API access for custom integrations

Security & Compliance

Two-factor authentication (2FA), SOC 2 Type II, ISO 27001, and PCI-DSS certifications, SSO and Atlassian Guard for Enterprise, Data encryption in transit and at rest