Nextcloud Talk vs Microsoft Teams

Nextcloud Talk

Strengths

• +Strong data privacy and sovereignty with self-hosting and full data control, ensuring GDPR compliance and preventing metadata leakage
• +Excellent customer support with quick, precise responses, often directly from developers, especially in paid subscriptions
• +Seamless integration with other Nextcloud apps (Files, Calendar, Contacts, Deck, Office) for unified collaboration
• +Open-source flexibility allowing extensive customization and plugin/extension support
• +User-friendly installation and maintenance, particularly with the All-in-One (AIO) Docker container
• +Privacy-focused encrypted audio/video calls and chat with support for group calls, webinars, and screen sharing
• +Cost-effective with a free community edition and flexible enterprise pricing
• +Well-regarded mobile apps, particularly the Android version for usability

Limitations

• −Mobile apps (especially iOS) suffer from bugs, unreliable notifications, and limited integration of features like calendar and mail
• −Video call performance is unstable with more than 2-3 participants without the High-Performance Backend (HPB), which is complex and costly to set up
• −Initial setup and configuration can be complex for non-technical users, with overwhelming feature options and insufficient documentation

Microsoft Teams

Strengths

• +Seamless integration with Microsoft 365 apps
• +Reliable performance for large-scale deployments
• +Comprehensive admin and compliance tools
• +Strong collaboration features for remote teams

Limitations

• −Steep learning curve for advanced features
• −Complex licensing and pricing structure
• −Occasional performance issues with large meetings
• −Limited customization for non-Microsoft integrations

Nextcloud Talk

• Nextcloud Enterprise Standard Starting at €42 per user / yearIncludes Nextcloud Talk for secure online meetings and chat · Starting at 100 users, billed annually · Optional High Performance Backend for webinars and SIP bridge

Pricing is net, excluding VAT. Nextcloud One offers a fully managed service for fewer than 100 users at separate pricing.

Microsoft Teams

• Microsoft Teams Free Free No time limitLimited meeting duration · Limited cloud storage · Basic chat and collaboration
• Teams Essentials $4.00 Per user per monthUnlimited group meetings up to 30 hours · 10 GB cloud storage per user · Anytime phone and web support
• Microsoft 365 Business Basic with Teams $6.00 Per user per monthWeb and mobile versions of Office apps · 1 TB cloud storage per user · Standard security and compliance features
• Microsoft 365 Business Standard with Teams $12.50 Per user per monthDesktop versions of Office apps with premium features · 1 TB cloud storage per user · Advanced security and compliance features
• Microsoft 365 Business Premium with Teams $22.00 Per user per monthAll Business Standard features · Advanced threat protection · Device management and security
• Microsoft 365 F1 with Teams $2.25 Per user per monthFirstline Worker-focused features · Limited Office app access · Basic security and compliance
• Microsoft 365 F3 with Teams $8.00 Per user per monthFirstline Worker-focused features · Full Office app access · Advanced security and compliance

Prices are per user per month and may vary by country and currency. Confirm local pricing and terms with Microsoft.

Nextcloud Talk

Communication & Collaboration

Group and private chat with message editing, reactions, and stickers, One-to-one and group audio/video calls with screen sharing, Webinars and public video conferences with lobby (requires High Performance Backend), SIP bridge for phone dial-in and dial-out (requires High Performance Backend)

Security & Privacy

Fully self-hosted on-premises solution with no metadata leakage, End-to-end encrypted calls (web and desktop client), Multi-layered encryption and brute-force protection, Passwordless login and AI-based suspicious login detection

Federation & Integration

Federated chat and video calls across different Nextcloud servers, Integration with Nextcloud Files and Groupware, Webhook-based bots for third-party service integration, Pexip integration for managing calls within Nextcloud apps

Usability & Scalability

Easy installation with hosted STUN server and optional local TURN server, Supports calls with thousands of participants in enterprise setups, Live AI transcription during calls, Conversation sorting, grouping, and layout options

Microsoft Teams

Chat and messaging

Individual, group, and channel conversations, Persistent chat history, Rich text formatting and file sharing, Messaging APIs for custom integrations

Meetings and collaboration

HD video and audio meetings, Screen sharing and whiteboard, Meeting recordings and transcripts, Team workspaces with file collaboration

Calling

Teams Phone with PSTN connectivity, Calling Plans, Operator Connect, or Direct Routing, Voicemail and call queues, Call analytics and reporting

Administration and compliance

Centralized admin center for user and policy management, Data loss prevention (DLP) and retention policies, eDiscovery and legal hold, Audit logs and compliance reports