tech from europe
vsMicrosoft Teams

Whereby vs Microsoft Teams

Last updated June 2026

Looking for a European alternative to Microsoft Teams? Here's how Whereby compares, on EU hosting, GDPR and what it does.

Our pick for a European buyer: Whereby. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.

Whereby
Microsoft Teams
What it is
Browser-based video meetings from Norway, no app, no logins, EU-hosted.
not established
Headquarters
🇳🇴 NO
🇺🇸 US
EU data residency
Yes, for all customers
not established
DSGVO / GDPR
Yes
not established
Certifications
ISO 27001
not established
Price from
$10.99/mo
not established
Free plan
Yes
not established
Open Source
No
not established
Ratings
OMR 4.18/5 (36) · CAPTERRA 4.5/5 (117) · GETAPP 4.3/5 (11,500) · TRUSTPILOT 3.3/5 (43)
No
Integrations
Google Drive, Trello, YouTube, Miro, Google Docs +5
not established

We have not yet completed our own research on Microsoft Teams; rows above show only what we can evidence. Check the vendor for specifics.

Where each one wins

Whereby

Strengths

  • +Extremely simple and intuitive interface with no downloads or installations required for guests
  • +High-quality video and audio, particularly well-regarded for small meetings
  • +Customizable and branded virtual meeting rooms with useful features like screen sharing, breakout rooms, and chat
  • +Affordable and transparent pricing, especially for small businesses, with a pay-per-room model
  • +Reliable and stable connections, even on weaker networks, with minimal technical issues
  • +No account creation or software installation needed for participants, reducing onboarding friction
  • +Seamless integration with tools like Google Workspace, Slack, Trello, and YouTube
  • +Quick meeting setup via shared links, making it accessible for non-tech-savvy users

Limitations

  • −Participant limits on free and paid plans (e.g., 4 or 12 participants) restrict use for larger meetings
  • −Lacks advanced features like built-in meeting recording (add-on), robust breakout room management, and direct file sharing
  • −Mobile apps, especially on Android, are less developed with missing features and occasional performance issues

Microsoft Teams

Review sentiment not yet compiled.

Data residency & compliance

Whereby
Microsoft Teams
EU data residency
Yes, for all customers
not established
Transfer mechanism
Not required — data stays in the EU
not established
DPA
Published →
not established
Sub-processors
Listed →
not established
Certifications
ISO 27001
No

Pricing

Whereby

  • Free $0 per month1 host, 1 room URL · Up to 4 attendees per meeting · Meetings limited to 30 minutes
  • Pro $10.99 per host / month (17% discount with annual billing)3 room URLs · Up to 100 attendees per meeting · Unlimited meeting duration
  • Business $13.99 per host / month (17% discount with annual billing, min. 3 hosts)Unlimited room URLs · Up to 200 attendees per meeting · Shared and flex rooms, custom subdomain

Pricing varies with annual billing (17% savings). Business plan requires a minimum of 3 hosts.

Microsoft Teams

No published pricing we could verify.

Features

Whereby

Video Meetings & Conferencing
Browser-based video calls without downloads or installations, Up to 50 participants in meetings (Business plan beta), Unlimited meeting duration on Pro and Business plans, Screen sharing, breakout groups, and co-location groups for hybrid meetings
Embedded Video Call API & SDK
Integration of customizable video calls into websites, products, or apps, Pre-built UI for rapid deployment and browser SDK with React hooks, Features: screen sharing, pre-call checks, live chat, waiting rooms, recording, Custom branding and secure, individual meeting rooms
Collaboration Tools in Meetings
Google Docs integration for real-time document collaboration, Trello boards for project management inside meeting rooms, YouTube video sharing for synchronized viewing, Miro whiteboard integration for visual collaboration
Calendar & Scheduling
Google Calendar integration via Chrome extension for scheduling Whereby meetings, Automated Whereby meeting link insertion with Cronofy and Vyte, Calendar synchronization for seamless meeting planning
Security & Compliance
End-to-end encryption for all meetings, GDPR and HIPAA compliance, ISO 27001 certification, Secure, individual meeting rooms with unique URLs

Microsoft Teams

Feature breakdown not yet compiled.

See Whereby →More Microsoft Teams alternatives