Reservio vs Square Appointments
Last updated October 2026
Looking for a European alternative to Square Appointments? Here's how Reservio compares, on EU hosting, GDPR and what it does.
Our pick for a European buyer: Reservio. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.
What it is
Czech appointment scheduling with 24/7 online bookings and GDPR compliance
Online appointment scheduling and booking with integrated payments.
Headquarters
🇨🇿 CZ
🇺🇸 US
EU data residency
Yes, for all customers
not established
DSGVO / GDPR
Yes
Yes
Certifications
No
ISO 27001, PCI DSS Level 1
Price from
$12.99/mo
$49/mo
Free plan
Yes
Yes
Open Source
No
No
Integrations
Google Calendar, Outlook, iCal, Facebook, Instagram +1
Google Calendar, Reserve with Google, Instagram, Facebook
Where each one wins
Reservio
Strengths
- +Intuitive and clean interface for appointment scheduling and client management
- +Integrated payment collection and built-in point-of-sale system
- +Flexible scheduling options with two-way calendar sync (Google, Apple, Outlook)
- +Automated SMS and email reminders to reduce no-shows
- +Responsive, friendly, and helpful customer support
- +Affordable and transparent pricing with a free tier and scalable plans
- +Suitable for small businesses, freelancers, and service providers
Limitations
- −Limited integrations with other software tools
- −Lack of advanced customization options
- −Unclear pricing details for transaction or SMS overage fees
Square Appointments
Strengths
- +Easy to set up and use for basic scheduling
- +Seamless integration with Square payments
- +Automated reminders reduce no-shows
Limitations
- −Limited customization for advanced workflows
- −Pricing can become costly for larger teams
- −Some features locked behind higher-tier plans
Data residency & compliance
Reservio
Square Appointments
EU data residency
Yes, for all customers
not established
Transfer mechanism
Not required — data stays in the EU
Standard Contractual Clauses
Sub-processors
not established
not established
Certifications
No
ISO 27001, PCI DSS Level 1
Pricing
Reservio
- Free Plan Free per 30 days14-day free trial · 40 bookings per 30-day period · 100 clients
- Starter Plan $12.99/month + VAT per 30 days200 bookings per 30 days · Unlimited clients · SMS reminders add-on (additional charges apply)
- Standard Plan $19.99/month + VAT per 30 days500 bookings per 30 days · Credit passes, visit passes, and memberships · Custom domain
- Pro Plan $29.99/month + VAT per 30 daysUnlimited bookings · Multi-level user access · User permissions management
- Multi-location & Custom Solutions On request customCustom pricing for multi-location businesses · Tailored scheduling solutions
Payment fees vary by billing country and include VAT. Non-profits receive a 50% discount on premium plans. SMS packages are billed separately.
Square Appointments
- Free Free per month
- Plus $49 per monthbilled annually
- Premium $149 per monthbilled annually
- Square Pro On request per monthCustom pricing for high-volume businesses
Prices vary by region. Additional fees may apply.
Features
Reservio
- Calendar & Scheduling
- Automated scheduling process, Effortless schedule management, Calendar integration with Google Calendar, Outlook, and iCal
- Online Booking & Payments
- Online booking system for clients, Online payments with 3.00% + $2.55 transaction fees, Credit card processing via Apple Pay, Mastercard, American Express, and SEPA, 256-bit SSL encryption for secure transactions
- Client & Team Management
- Client profiles and history, Client attendance tracking, Team shift management, Vacation scheduling
- Business Operations
- Point of Sale system with inventory management, Business management dashboard with reports on bookings, revenue, and customer data, Booking website with customizable design, Booking link sharing
- Mobile & API Access
- Mobile app for iOS and Android, Third-party integrations via API
Square Appointments
- Scheduling and booking
- Online booking site for clients, Unlimited staff calendars, Service and staff schedules, Waitlists
- Client communications
- Text and email reminders, Confirmations via Square Assistant, Rescheduling and cancellation options
- Payments and POS
- Integrated checkout, Square hardware compatibility, Gift cards, Cancellation/no-show protections (paid plans)
- Staff management
- Staff permissions, Performance tracking, Flat-rate or tiered commissions
- Reporting
- Appointment and sales reports, Busy times analysis, Staff performance metrics, Client retention insights