Whereby vs Zoom

Whereby

Strengths

• +Extremely simple and intuitive interface with no downloads or installations required for guests
• +High-quality video and audio, particularly well-regarded for small meetings
• +Customizable and branded virtual meeting rooms with useful features like screen sharing, breakout rooms, and chat
• +Affordable and transparent pricing, especially for small businesses, with a pay-per-room model
• +Reliable and stable connections, even on weaker networks, with minimal technical issues
• +No account creation or software installation needed for participants, reducing onboarding friction
• +Seamless integration with tools like Google Workspace, Slack, Trello, and YouTube
• +Quick meeting setup via shared links, making it accessible for non-tech-savvy users

Limitations

• −Participant limits on free and paid plans (e.g., 4 or 12 participants) restrict use for larger meetings
• −Lacks advanced features like built-in meeting recording (add-on), robust breakout room management, and direct file sharing
• −Mobile apps, especially on Android, are less developed with missing features and occasional performance issues

Zoom

Strengths

• +Reliable video and audio quality
• +Easy to use for participants
• +Strong collaboration features
• +Scalable for large organizations

Limitations

• −Security concerns in the past
• −Limited free tier features
• −Occasional performance issues with large meetings
• −Complex admin settings

Whereby

• Free $0 per month1 host, 1 room URL · Up to 4 attendees per meeting · Meetings limited to 30 minutes
• Pro $10.99 per host / month (17% discount with annual billing)3 room URLs · Up to 100 attendees per meeting · Unlimited meeting duration
• Business $13.99 per host / month (17% discount with annual billing, min. 3 hosts)Unlimited room URLs · Up to 200 attendees per meeting · Shared and flex rooms, custom subdomain

Pricing varies with annual billing (17% savings). Business plan requires a minimum of 3 hosts.

Zoom

• Basic Free per meetingUp to 100 participants · 40-minute limit on group meetings · Unlimited 1:1 meetings
• Pro $149.90 per year per licenseUp to 100 participants · 30-hour meeting duration · 1 GB cloud recording storage
• Business $199.90 per year per licenseUp to 300 participants · 30-hour meeting duration · Cloud recording transcripts
• Enterprise On request per year per licenseUp to 1,000 participants · Unlimited cloud storage · Dedicated customer success manager

Pricing varies by region and plan. Enterprise pricing is custom and requires a quote.

Whereby

Video Meetings & Conferencing

Browser-based video calls without downloads or installations, Up to 50 participants in meetings (Business plan beta), Unlimited meeting duration on Pro and Business plans, Screen sharing, breakout groups, and co-location groups for hybrid meetings

Embedded Video Call API & SDK

Integration of customizable video calls into websites, products, or apps, Pre-built UI for rapid deployment and browser SDK with React hooks, Features: screen sharing, pre-call checks, live chat, waiting rooms, recording, Custom branding and secure, individual meeting rooms

Collaboration Tools in Meetings

Google Docs integration for real-time document collaboration, Trello boards for project management inside meeting rooms, YouTube video sharing for synchronized viewing, Miro whiteboard integration for visual collaboration

Calendar & Scheduling

Google Calendar integration via Chrome extension for scheduling Whereby meetings, Automated Whereby meeting link insertion with Cronofy and Vyte, Calendar synchronization for seamless meeting planning

Security & Compliance

End-to-end encryption for all meetings, GDPR and HIPAA compliance, ISO 27001 certification, Secure, individual meeting rooms with unique URLs

Zoom

Meetings & Webinars

Host up to 1,000 video participants, 49 videos on screen simultaneously, Virtual backgrounds, Breakout rooms

Collaboration Tools

Team chat with file sharing, Whiteboarding, Polls and Q&A, Calendar integrations

Security & Compliance

End-to-end encryption for meetings, Password protection, Waiting room, Role-based user permissions

Integrations

Slack, Microsoft Teams, Google Workspace, Salesforce

Admin & Management

Single sign-on (SSO), User activity reports, Device management, Custom branding