European IT Onboarding & Device Provisioning compared
IT onboarding and device provisioning software automates the setup of new hires’ accounts, devices and access rights. It is bought by HR teams that need to move fast and IT teams that want to stop doing manual work for every starter and leaver.
The tools differ in scope: some cover only device provisioning, others add user account creation, software deployment and even license management. Deployment also varies, from cloud-only SaaS to self-hosted options, and the integrations range from HR systems for onboarding data to MDM platforms for device control.
In short
- deeploi automates employee onboarding and offboarding for German SMBs, cutting IT setup to under 30 minutes with centralized asset and compliance tracking.
- baramundi Management Suite handles full endpoint management for critical environments like hospitals, with modular licensing and a console for hardware, software and compliance visibility.
- Applivery manages Android, Apple and Windows devices with zero-touch enrolment, strong security measures and integrations with Jira, Slack and Microsoft Teams.
- Matrix42 automates complex user lifecycles for enterprises, reducing onboarding to five minutes with AI-powered workflows and broad IT service management integrations.
- GLPI offers open-source IT asset management and helpdesk with a wide plugin ecosystem, deployable on-premises or in the cloud.
Providers
All providers at a glance
| Provider | HQ | From | Rating | Free plan | EU hosting | Open source |
|---|---|---|---|---|---|---|
| deeploi | 🇩🇪 DE | €29/user/mo | 4.8 / 5 · 30 reviews | |||
| GLPI | 🇫🇷 FR | $19/mo | 4.5 / 5 · 82 reviews | |||
| baramundi Management Suite | 🇩🇪 DE | On request | 4.6 / 5 · 404 reviews | |||
| Applivery | 🇪🇸 ES | On request | 4.6 / 5 · 1157 reviews | |||
| Matrix42 | 🇩🇪 DE | On request | 4.5 / 5 · 148 reviews |
What users care about in it onboarding & device provisioning
Recurring themes across the user reviews we collected for the tools on this page.
Fast onboarding and offboarding
Users expect onboarding to take minutes, not hours. Praised tools automate user lifecycles and device provisioning, while slower setups or complex workflows draw criticism.
Centralized asset and compliance tracking
Teams need a single view of hardware, software and compliance status. Tools with clear dashboards and full visibility are praised, while those with limited reporting or outdated interfaces face criticism.
Praised for this:deeploibaramundi Management SuiteMatrix42
Responsive support and onboarding
Quick, proactive support is critical during setup and daily use. Users praise vendors for fast issue resolution, but note delays during peak times or insufficient guidance for complex tasks.
Praised for this:deeploiAppliverybaramundi Management Suite
Automation of routine IT tasks
Reducing manual effort in deployment, patching and app management is a key requirement. Tools with strong automation features are praised, while limited scripting or workflow options draw criticism.
Praised for this:deeploibaramundi Management SuiteAppliveryMatrix42
Reporting and analytics
Users need actionable insights from their IT systems. Limited or non-customizable reporting is a frequent pain point, with several tools criticized for insufficient analytics.
What to look for
Scope of automation
Check whether the tool covers only device provisioning or also user accounts, software deployment and license management. The broader the scope, the fewer manual steps remain.
HR and MDM integrations
The tool must connect to your HR system for onboarding data and to your MDM platform for device control. Without these, automation breaks down.
Deployment model
Cloud-only tools are faster to start with, while self-hosted options give more control over data and infrastructure. Choose based on your IT policy.
Time to value
SMBs need tools that deliver a working setup within hours, not weeks. Look for pre-built workflows and templates that match common onboarding scenarios.
Frequently asked questions
What does IT onboarding software actually do?
It automates the creation of user accounts, device setup and access rights for new hires. Some tools also handle software deployment, license assignment and offboarding when employees leave. deeploi, for example, covers onboarding, devices and support in under 30 minutes for SMBs.
Which IT onboarding tools have a free plan?
None of the European tools in our directory offer a free plan. GLPI is open-source and free to use, but it is not a SaaS tool with a free tier. deeploi, Matrix42, Applivery and baramundi Management Suite all require paid plans.
How do European IT onboarding tools compare to US options?
European tools like deeploi focus on tight HR and MDM integrations, faster SMB deployment and transparent pricing. They often avoid the complexity of broader US ITSM suites, which can include features you do not need. deeploi, for instance, combines onboarding, devices and support in under 30 minutes.
Can I self-host an IT onboarding tool?
Some European tools offer self-hosting. GLPI and baramundi Management Suite both provide on-premise options, while deeploi and Applivery are cloud-only. Matrix42 offers both cloud and self-hosted deployment.
Which IT onboarding tools integrate with HR systems?
deeploi integrates with Personio, HiBob, Factorial and other HR systems for onboarding data. GLPI connects to Active Directory and Azure, while Applivery focuses on MDM and device management integrations. baramundi Management Suite integrates with various ITSM and helpdesk solutions.
What is the fastest way to get started with IT onboarding automation?
For SMBs, deeploi offers the fastest path: it combines onboarding, device provisioning and support in under 30 minutes. Larger organisations may prefer Matrix42 for its AI-powered workflows, but setup will take longer. GLPI is open-source, so deployment time depends on your own infrastructure.
Do these tools support zero-touch device enrolment?
Applivery supports zero-touch enrolment for Android, Apple and Windows devices via Apple ADE/DEP, Apple VPP, Android Zero-Touch Enrollment and Windows Autopilot. deeploi integrates with MDM software for device management but does not natively support zero-touch enrolment itself.
What integrations does deeploi offer for onboarding?
deeploi integrates with SentinelOne for security, Personio, HiBob and Factorial for HR and onboarding data, Google Workspace and Microsoft 365 for productivity tools, and MDM software for device management. It also connects with absence management and contract management systems.
Is EU server location guaranteed with these tools?
Most European tools in this category host data in the EU by default. Applivery and deeploi explicitly offer EU-hosted options, while GLPI can be self-hosted in your own EU data centre. baramundi Management Suite uses EU-based data centres.
Can I use these tools for offboarding as well?
Yes, most tools in this category support offboarding. GLPI, deeploi and Matrix42 can automate the revocation of access rights and the removal of user accounts when employees leave. baramundi Management Suite also handles device deprovisioning.