BlueSpice vs OneNote
Last updated October 2026
Looking for a European alternative to OneNote? Here's how BlueSpice compares, on EU hosting, GDPR and what it does.
Our pick for a European buyer: BlueSpice. We weight data residency, GDPR and EU jurisdiction above everything else — that is the constraint this directory exists to solve.
What it is
Enterprise wiki and knowledge base built on MediaWiki with EU-only hosting
Digital note-taking app for capturing and organizing notes, drawings, and audio.
Headquarters
🇩🇪 DE
🇺🇸 US
EU data residency
Yes, for all customers
Available on some plansEU data residency is available for eligible Microsoft 365 plans.
DSGVO / GDPR
Yes
Yes
Certifications
No
ISO 27001, ISO 27018, SOC 2 Type II
Price from
No
$99.99/yr
Free plan
No
Yes
Open Source
Yes
No
Integrations
No
Microsoft 365 Suite, Outlook, Teams, OneDrive, SharePoint +2
Where each one wins
BlueSpice
Review sentiment not yet compiled.
OneNote
Strengths
- +Seamless integration with Microsoft ecosystem
- +Flexible and intuitive note-taking canvas
- +Strong collaboration features for teams
- +Reliable cross-platform sync
Limitations
- −Limited formatting options compared to dedicated word processors
- −No native dark mode on all platforms
- −Occasional sync delays with large notebooks
- −Free version has storage limitations
Data residency & compliance
BlueSpice
OneNote
EU data residency
Yes, for all customers
Available on some plansEU data residency is available for eligible Microsoft 365 plans.
Transfer mechanism
Not required — data stays in the EU
Standard Contractual Clauses
Certifications
No
ISO 27001, ISO 27018, SOC 2 Type II
Pricing
BlueSpice
No published pricing we could verify.
OneNote
- Free Free ForeverBasic note-taking features · 5 GB cloud storage · Limited collaboration tools
- Microsoft 365 Personal $99.99 per year1 TB cloud storage · Full Office suite access · Advanced collaboration features
- Microsoft 365 Family $129.99 per yearUp to 6 users · 1 TB cloud storage per user · Full Office suite access
Pricing varies by region and plan. Enterprise plans require custom quotes.
Features
BlueSpice
Feature breakdown not yet compiled.
OneNote
- Note Creation & Organization
- Free-form canvas for text, images, and drawings, Hierarchical notebooks, sections, and pages, Tagging and search across all notes, Handwriting and ink-to-text conversion
- Collaboration
- Real-time co-authoring, Share notebooks with specific people or teams, Version history and restore, Comments and @mentions
- Multi-Platform Support
- Windows, macOS, iOS, Android, and Web, Offline access and sync, Browser extensions for clipping web content, Integration with Microsoft 365 apps
- Media & Attachments
- Embed audio and video recordings, Insert files and printouts as attachments, Scan and insert documents or whiteboards, Draw with stylus or finger
- Security & Compliance
- Password-protected sections, Encryption in transit and at rest, Compliance with GDPR, HIPAA, and FERPA, Multi-factor authentication (MFA) support